Council Meeting

THAT the Regular Council Meeting held on March 23, 2026, be called to order at 5:45 p.m.

THAT a Closed Meeting of Council be held on March 23, 2026, at 5:45 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 of the Municipal Act, 2001, to consider the following: 2.6.1 WSIB and Identifiable Individual - CAO-2026-012 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees; 2.6.2 Development Services Staffing - DS-2026-04 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees; 2.6.3 Information Technology Security Matters 239 (2) (a) the security of the property of the municipality or local board;

THAT Council reconvenes in Open Session at 7:00 p.m.

THAT the Agenda as presented for the Regular Council meeting of March 23, 2026, be adopted.

THAT the motion be amended to insert: that the delegate B. Wolfe's submissions be removed as attachments from the Council minutes of January 29 and February 9, 2026.

That the main motion be amended to insert: and that the February 9, 2026 Special Council meeting minutes be amended to insert: The total debt for 2026 is about $15 million. Through 2026 the Township will have repaid about $2.5 million. The 2026 addition of $4.8 million in debt servicing will increase debt servicing costs from about 6.11% in 2025 to 9% in 2026. This increase to 9% keeps below the 25% provincial threshold. The amount of interest that we will be paying in 2026, on existing debt, is about $600,000, plus about $117,546 for the new debt added in this budget. The total amount of interest that the Township will pay for the $15 million debt will be about $717,546, very approximately; And that the debt serving cost be recorded per estimates given: $685,000 and $600,000.

THAT the Minutes of the Special Councils meetings of January 29, 2026 and February 9, 2026, and the Minutes of the Regular Council meeting of February 23, 2026 and the Minutes of the Committee of the Whole meeting of March 2, 2026, be adopted as presented, with the following amendments to the February 9, 2026 Special Council meeting minutes to insert: The total debt for 2026 is about $15 million. Through 2026 the Township will have repaid about $2.5 million. The 2026 addition of $4.8 million in debt servicing will increase debt servicing costs from about 6.11% in 2025 to 9% in 2026. This increase to 9% keeps below the 25% provincial threshold. The amount of interest that we will be paying in 2026, on existing debt, is about $600,000, plus about $117,546 for the new debt added in this budget. The total amount of interest that the Township will pay for the $15 million debt will be about $717,546, very approximately; And that the debt serving cost be recorded per estimates given: $685,000 and $600,000.

That Council receive the correspondence from Citizens for Safe Groundwater (Item 12.3); and That Council request that the Region consider the correspondence and the Township’s concerns as previously recorded in Township resolution 2026-27; and That this resolution, together with the correspondence, be sent to the attention of Regional Council for inclusion on a Region of Waterloo Council agenda; and That Council request that the Region of Waterloo make the well monitoring data publicly available.

THAT Consent Agenda Items 13.1, 13.2, 13.3, 13.4, 13.5, 13.6, 13.7 and 13.8 be approved.

THAT Report CAO-2026-11 2026 Work Plan, be received for information; and, THAT the proposed 2026 Work Plan attached to Report CAO-2026-011 be endorsed.

THAT Report CAO-2026-13 Proposed Municipal Sustainability Manager be received for information; and, THAT staff be directed to work with Sustainable Waterloo Region and the Township of Wellesley to fill a one-year contract position as Municipal Sustainability Manager, as outlined in Report CAO-2026-13.

That Report COR-2026-06 2026 Municipal Election – Election Policies be received for information; and, That staff be directed to present a By-Law to adopt a Municipal Election Recount Policy attached as Attachment 1; and That staff be directed to present a By-Law to adopt a Use of Municipal Resources During an Election Policy attached Attachment 2.

THAT Report IS-2026-09, Petersburg Water System Direction & Final Design be received for information; and, THAT Council direct staff to complete the final design of the Petersburg Water System to be an Urban Cross Section with Semi-Mountable Curb and with Concrete Sidewalk on one side of the street; and That the project be completed in a multi-phase approach with the concrete sidewalk construction being the final phase, and that the funding for the concrete sidewalk construction be recommended for inclusion in the 2027 capital budget.

THAT Report IS-2026-04 Traffic and Parking By-Law Amendment be received for information; and THAT Council direct Staff to present a by-law to amend By-Law 2016-52 Traffic and Parking By-Law for Council's consideration; and THAT Council direct Staff to present a by-law at a future meeting to amend By-Law 2016-52 Traffic and Parking By-Law, to implement a 3-Way Stop at the intersection of Wagler Ave and Hunsberger Drive.

THAT By-Laws 2026-14, 2026-15, 2026-16, 2026-17, 2026-18, 2026-19, and 2026-20, as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

That Council acknowledge the findings of the completed community centre review, which identified that the Township’s community centres require significant capital investment, amounting to millions of dollars over time, and that several facilities currently either barely cover operating costs or operate at a loss, excluding any future capital improvements; and That Council direct Staff to engage the community on the long-term feasibility, affordability, and appropriate number of community centres for Wilmot Township as a whole, including options that may involve consolidation or reduction in the number of facilities; and That Staff report back to Council with the results of this community engagement for consideration before further major capital investments are committed.

THAT By-Law 2026-13 to confirm the proceedings of Council at its Regular Council meeting held on March 23, 2026, be read a first, second and third time, and finally passed in Open Council.

THAT the Regular Council meeting of March 23, 2026 be adjourned at 10:35 p.m. No Item Selected Attachments (0) | Public Comments (0) This item has no attachments. 1. 2025 Annual Summary and Water Quality Report - IS-2026-03.pdf 2. Attachment 1- 2025 Annual Summary Report.pdf 3. Attachment 2 - Annual Quality Reports.pdf 1. Infrastructure Asset Condition and Investment Needs - Sanitary and Water - IS-2026-06.pdf 2. WebGIS Presentation Link.pdf 3. Background Studies and Methodology - Infrastructure Asset Condition and Investment Needs - Sanitary and Water.pdf 4. Water and Sanitary Proposed Works_Infrastructure Asset Condition and Investment Needs.pdf 1. Re-purpose Rescue 627 to Rehab Apparatus - FS-2026-01.pdf 1. Traffic and Parking By-Law Update - IS-2026-04.pdf 2. IS-2026-04 Attachment 1 Memorandum - Engineering McFadyen.pdf 1. Feb.23.delegation.doc. 1 of 2.pdf 2. Feb.23.delegation.doc. 2 of 2.pdf 1. CAO-2026-08

That Council receive the correspondence from Citizens for Safe Groundwater (Item 12.3); and That Council request that the Region consider the correspondence and the Township’s concerns as previously recorded in Township resolution 2026-27; and That this resolution, together with the correspondence, be sent to the attention of Regional Council for inclusion on a Region of Waterloo Council agenda; and That Council request that the Region of Waterloo make the well monitoring data publicly available. 7

10 That Report COR-2026-06 2026 Municipal Election – Election Policies be received for information; and, That staff be directed to present a By-Law to adopt a Municipal Election Recount Policy attached as Attachment 1; and That staff be directed to present a By-Law to adopt a Use of Municipal Resources During an Election Policy attached Attachment 2.

THAT By-Laws 2026-14, 2026-15, 2026-16, 2026-17, 2026-18, 2026-19, and 2026-20, as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 12

That Council acknowledge the findings of the completed community centre review, which identified that the Township’s community centres require significant capital investment, amounting to millions of dollars over time, and that several facilities currently either barely cover operating costs or operate at a loss, excluding any future capital improvements; and That Council direct Staff to engage the community on the long-term feasibility, affordability, and appropriate number of community centres for Wilmot Township as a whole, including options that may involve consolidation or reduction in the number of facilities; and That Staff report back to Council with the results of this community engagement for consideration before further major capital investments are committed. 13