Council Meeting

THAT the Regular Council Meeting held on September 29, 2025 be called to order at 6:30 p.m.

THAT a Closed Meeting of Council be held on September 29, 2025, at 6:30 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (e) of the Municipal Act, 2001, to consider the following: Sanitary Lateral (Victoria Street) – Section 239 (2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

THAT Council reconvenes in Open Session at 7:00 p.m.

THAT the Agenda for September 29, 2025 be adopted, as amended.

THAT the Minutes of the August 25, 2025 Regular Council Meeting, and the September 8, 2025 Committee of the Whole Meeting be adopted as presented.

THAT Consent Agenda Items 11.1, 11.2, 11.3, 11.4, 11.5 and 11.6 be approved.

THAT Council directs Staff to bring back a Council Remuneration Review Policy to the November Committee of the Whole Meeting as per Report COR-2025-46.

THAT Council approve the revised Community Services Affiliation Policy as attached to Report CS-2025-12; and, THAT Staff be directed to continue the current facility use subsidies, minor sport discounts (35%), and in-kind staff costs for legacy facility bookings, by affiliated groups and special events, save and except for the New Hamburg Firebirds taking place at Township facilities in 2026.

THAT staff be directed to continue the current facility use subsidies, minor sport discounts (35%), and in-kind staff costs for legacy facility bookings, by affiliated groups and special events for the New Hamburg Firebirds taking place at Township facilities in 2026.

THAT Report IS-2025-39- Sidewalk Policy Update be received for information; and, THAT Council adopt the Sidewalk Policy, as attached to this report.

THAT By-Laws 2025-54, 2025-55, 2025-56, 2025-57, 2025-58, 2025-64 and 2025-65 as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

WHEREAS the Township of Wilmot (“Township”) 2025-2027 Strategic Action Plan Action Item 3.3 is Protecting our natural environment; and, WHEREAS recycling helps reduce the strain on our landfills and contributes positively to environmental protection; and, WHEREAS the Township supports household recycling through the Region of Waterloo Waste Management program; and, WHEREAS the Township subcontracts waste and recycling services at our facilities and properties; and, WHEREAS recycling bins are available at several, but not all, Township-owned facilities and properties. NOW THEREFORE BE IT RESOLVED THAT Staff report back to Council at the November Committee of the Whole Meeting concerning the cost and staff time involved in the expansion of our recycling program at Township-owned facilities and properties; and, THAT the report includes information on the feasibility of a full recycling program across all Township properties, all Township-run events, and all events held at rented Township facilities.

THAT Council directs Staff to proceed as directed.

THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT we do now adjourn to meet again at the call of the Mayor.

THAT Council approve the revised Community Services Affiliation Policy as attached to Report CS-2025-12; and, 7 THAT Staff be directed to continue the current facility use subsidies, minor sport discounts (35%), and in-kind staff costs for legacy facility bookings, by affiliated groups and special events, save and except for the New Hamburg Firebirds taking place at Township facilities in 2026.

THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 11