Committee of the Whole

THAT the Committee of the Whole on October 6, 2025 be called to order at 5:00 p.m.

THAT a Closed Meeting of Council be held on October 6, 2025, at 5:00 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (f) of the Municipal Act, 2001, to consider the following: CCTV Cameras and Data Sharing - Section 239(2)(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and, Jananna Bamberg Koch Leis Municipal Drain- Section 239(2)(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

THAT Committee of the Whole reconvenes in Open Session at 6:07 p.m..

THAT the Agenda for October 6, 2025 be adopted, as amended.

THAT Consent Agenda Items 11.1 be approved.

THAT Report DS-2025-10 - Draft Plan of Condominium 30CDM-25601, 66 Hincks Street, New Hamburg be received for information; and, THAT Council immediately convenes a Special Council Meeting immediately at the conclusion of this meeting to: Grant approval to Draft Plan of Proposed Condominium 30CDM-25601 subject to the conditions listed in report DS 2025-10; Authorize the Director of Development Services, or delegate, to approve the draft plan and subsequent minor modifications to the draft plan, and execute all necessary plans and documents required to register the condominium plan and/or phases of the condominium plan; Direct the Director of Development Services, or delegate, upon registration of the condominium, or any phases thereof, shall provide a report to Council summarizing any minor modifications made to the draft plan prior to the registration of the plan.

THAT Council approve Official Plan Amendment No. 14 applied to lands described as Part of Lot 19, Concession South of Snyder’s Road as set out in “Attachment A” to Report DS 2025-09; and, THAT Council approve Zone Change Application 02/24 affecting Part Lot 19, Concession South of Snyder’s Road as set out in the draft by-law included as “Attachment B” to Report DS 2025-09; and, THAT Council, pursuant to Section 51(31) of the Planning Act R.S.O. 1990, C. P. 13, as amended, grant approval to Draft Plan of Subdivision 30T-24601, subject to the conditions included as “Attachment C” to Report DS 2025-09; and, THAT Lots 155-158, Lots 175-179, Blocks 233-234, and Blocks 240-241 are assigned a partial Class 4 designation to allow a 5 dBA excess of the Class 2 sound level limits prescribed by NPC-300 as set out in Condition 52 of the conditions of draft approval included as “Attachment C” to Report DS 2025-09; and, THAT the Director of Development Services, or delegate, be authorized to approve the draft plan and subsequent minor modifications to the draft plan, and to execute all necessary plans and documents required to register the subdivision plan and/or phases of the subdivision plan; and, THAT upon registration of the subdivision, or any phases thereof, the Director of Development Services, or delegate, shall provide a report to Council summarizing any minor modifications made to the draft plan prior to the registration of the plan.

THAT Report FS-2025-03 - Replacement Aerial Apparatus Station 3, New Hamburg be received for information; and, THAT Council immediately convenes a Special Council Meeting at the conclusion of this meeting to: ​Authorize the purchase of a KME 100 ft Aerial apparatus be approved through a Canoe Procurement agreement from Dependable Truck-Tank & Emergency Vehicles; and, Approve an allocation of $2,080,000 net of HST to be pre-approved as part of the 2026 budget for the purpose of acquiring the KME 100 fit Aerial apparatus, and, Consider By-law 2025-63, being a by-law to authorize the Mayor and the Clerk to enter into an agreement with Dependable Truck-Tank & Emergency Vehicles for the supply and delivery of the aerial apparatus.

THAT Report IS-2025-40, Veterans Decorative Crosswalk and Delegated Authority Request be received for information; and THAT the proposed policy be retitled to "Commemorative or Decorative Crosswalk Policy". THAT Council approve the proposed Decorative Crosswalk Policy; and, THAT Council provide delegated authority to the CAO and/or Director of Infrastructure Services to enter into agreements with the Region of Waterloo and the Canadian Legion Branch 532 for the proposed Veterans Decorative Crosswalk.

THAT Council directs Staff and Legal Counsel to proceed as directed.

THAT we do now adjourn to meet again at the call of the Chair.

3 THAT the Agenda for October 6, 2025 be adopted, as amended.

THAT Report DS-2025-10 - Draft Plan of Condominium 30CDM-25601, 66 Hincks Street, New Hamburg be received for information; and, THAT Council immediately convenes a Special Council Meeting immediately at the conclusion of this meeting to:  Grant approval to Draft Plan of Proposed Condominium 30CDM- 25601 subject to the conditions listed in report DS 2025-10; 5  Authorize the Director of Development Services, or delegate, to approve the draft plan and subsequent minor modifications to the draft plan, and execute all necessary plans and documents required to register the condominium plan and/or phases of the condominium plan;  Direct the Director of Development Services, or delegate, upon registration of the condominium, or any phases thereof, shall provide a report to Council summarizing any minor modifications made to the draft plan prior to the registration of the plan.