Committee of the Whole

THAT the Committee of the Whole on March 3, 2025 be called to order at 5:00 p.m.

THAT a Closed Meeting of the Committee of the Whole be held on March 3, 2025, at 5:00 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (f) and (b) of the Municipal Act, 2001, to consider the following: CAO Recruitment- Section 239(2)(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and, People Plan - Section 239(2)(b) personal matters about an identifiable individual, including municipal employees

THAT the Committee reconvene in Open Session at 6:10 p.m.

THAT the Agenda as presented for March 3, 2025 be adopted, as amended.

THAT Consent Agenda Items 11.1, 11.2, 11.3 and 11.4 be approved.

THAT Council defers the consideration of this motion to the start of Q3-2025.

THAT Report CAO-2025-05 People Plan update be received for information; and, THAT Council directs Staff to report back on corporate culture initiatives and results; and, THAT Council directs Staff to report back in Q3 with a People Plan report and 5 year plan for Council’s approval.

THAT Report CS-2025-02, New Hamburg Arena Preliminary Study Update be received for information and: THAT Council direct Staff to develop a plan for alternative uses at the New Hamburg Community Centre based on the financial implications in this report.

THAT Report CS-2025-03, the 2025 Arts and Culture Master Plan Interim Report be received for information.

THAT Council approve Official Plan Amendment No. 13 to change the designation of a portion of the lands described as Part of Lot 22, Concession South of Bleams Road from Open Space to Urban Residential; THAT Council approve Zone Change Application 03/24 affecting Part Lot 22, Concession South of Bleams Road and Lot 1, Plan 1795 to: rezone the subject lands from Zone 2 and 2f (Residential) to Zone 4a (Residential) and Zone 11 (Open Space); decrease the maximum density from 35 units/hectare to 19.12 units/hectare on the lands zoned Zone 4a; establish a minimum lot area of 1.83 hectares; establish the lot line abutting Bergey Court as the front lot line, and the lot line abutting Shephard Place as the exterior lot line; reduce the front yard setback from 7.6m to 6.0m for a street townhouse with its front façade facing Bergey Court and to 3.0m for one street townhouse unit having its side façade facing Bergey Court; increase the exterior side yard setback from 6.0m to 7.5m for a street townhouse with its front façade facing Shephard Place; establish the minimum and maximum driveway width for each street townhouse unit with its access on Shephard Place as 5.5m; reduce the minimum lot area for future title separation of a street townhouse from 270m 2 to 204m 2 ; and reduce the minimum rear yard setback resulting from future title separation of a street townhouse from 7.6m to 6.4m. AND THAT Council directs staff to provide additional information regarding the inclusion of internal s

THAT Council authorize the Township of Wilmot to enter into a Contribution Agreement with Rare Charitable Research Reserve to fund the installation of 20 on-road parking spaces on Carmel-Koch Road at the Schneider Lands Bush Trail entrance; and, THAT Council approve the realignment of Carmel-Koch Road at Wilmot Line to establish a T-intersection to reduce the speed of southbound vehicles and improve safety for drivers, pedestrians, and users of the proposed parking area on Carmel Koch Road; and, THAT Council approve a capital project for the work in the amount of $101,500 to be funded $70,000 from RARE Donation and $31,500 from Transportation Capital Reserve Fund.

THAT Council award RFT2025-01 Victoria Street and Boullee Street Reconstruction to Cassidy Construction London Ltd. of London, Ontario as per their tender submission on February 5th, 2024, as the lowest compliant bidder in the amount of $ 5,918,815.40 plus HST.

THAT Council directs the Mayor and Staff to proceed as directed regarding CAO Recruitment.

THAT we do now adjourn to meet again at the call of the Chair.

THAT Council approve Official Plan Amendment No. 13 to change the designation of a portion of the lands described as Part of Lot 22, Concession South of Bleams Road from Open Space to Urban Residential; THAT Council approve Zone Change Application 03/24 affecting Part Lot 22, Concession South of Bleams Road and Lot 1, Plan 1795 to: 1. rezone the subject lands from Zone 2 and 2f (Residential) to Zone 4a (Residential) and Zone 11 (Open Space); 2. decrease the maximum density from 35 units/hectare to 19.12 units/hectare on the lands zoned Zone 4a; 3. establish a minimum lot area of 1.83 hectares; 4. establish the lot line abutting Bergey Court as the front lot line, and the lot line abutting Shephard Place as the exterior lot line; 5. reduce the front yard setback from 7.6m to 6.0m for a street townhouse with its front façade facing Bergey Court and to 3.0m for one street townhouse unit having its side façade facing Bergey Court; 6. increase the exterior side yard setback from 6.0m to 7.5m for a street townhouse with its front façade facing Shephard Place; 7. establish the minimum and maximum driveway width for each street townhouse unit with its access on Shephard Place as 5.5m; 8. reduce the minimum lot area for future title separation of a street townhouse from 270m2 to 204m2; and 10 9. reduce the minimum rear yard setback resulting from future title separation of a street townhouse from 7.6m to 6.4m. AND THAT Council directs staff to provide additional information regarding