Council Meeting

THAT the Regular Council Meeting held on December 16, 2024 be called to order at 6:30 p.m.

THAT a Closed Meeting of Council be held on December 16, 2024, at 6:30 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (b) of the Municipal Act, 2001, to consider the following: Striking Committee- Section 239(2)(b) Personal matters about an identifiable individual, including municipal or local board employees.

THAT Council reconvenes in Open Session at 7:02 p.m.

THAT the Agenda as presented for December 16, 2024 be adopted, as amended.

THAT the Minutes of the November 25, 2024 Regular Council Meeting and December 9, 2024 Special Council Meeting be adopted as presented.

THAT Consent Agenda Items 11.1, 11.2, 11.3 and 11.4 be approved.

THAT Report CAO-2024-13 be received by Council for information; and, THAT Council direct staff to proceed with Option # 1 for CAO Recruitment; and, THAT Council directs staff to issue an RFP for the External Search Firm to conduct the CAO recruitment.

THAT all Council Members participate in the CAO recruitment process, including the interview panel.

THAT Report CS-2024-34, Community Grants Program be received for information; and, THAT Council approve amendments and Policy to the Community Grants Program for implementation in 2025 as presented in this report.

THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

WHEREAS Wilmot Township is currently facing a deeply challenging financial position and a significant infrastructure gap. WHEREAS members of the public do not have a comprehensive document to reference outlining the historical position of Wilmot Township. WHEREAS to better inform Council and the public about the factors that have contributed to this situation, it is essential to compile a comprehensive historical report on the Township's financials. This report will provide valuable context, highlight trends, and identify key policy decisions that have influenced our current financial standing. THEREFORE, BE IT RESOLVED THAT Wilmot Township Council directs staff to prepare a report on the Township's financials from 2011 forward , including a high-level summary that provides an overview of the following: The status of reserves over time, including growth, depletion, and annual balances; Annual tax increases; Annual debt levels; Annual operating and capital budgets; Annual actual operating and capital expenditures; Annual contributions to reserves; The Township's investments, including how they have been allocated and any returns or losses; Investments spent within the community and their impact; Analysis of spending habits, including any notable trends or shifts; Policy improvements made in response to financial challenges; and The Township's current financial position, including debt levels, revenue sources, and expenditures. AND THAT the report include an explanation of how

THAT Council appoints the following citizens to the Heritage Wilmot and Castle Kilbride Advisory Committee for a term expiring December 31, 2026; Heritage Wilmot and Castle Kilbride Advisory Committee Matt Crawford Kristen Hahn Julie Molenaar; and, THAT Council forwards the nomination of Amber Grant to the Region of Waterloo to represent the Township of Wilmot as the citizen non-voting member on the Region of Waterloo Library Board.

THAT Council appoints the following citizens to the Wilmot Canada Day Event Task Force for a term expiring December 31, 2026; Wilmot Canada Day Event Task Force Janet Divita Susan Hammer Ed Penner

THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT we do now adjourn to meet again at the call of the Mayor.

2 THAT a Closed Meeting of Council be held on December 16, 2024, at 6:30 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (b) of the Municipal Act, 2001, to consider the following:  Striking Committee- Section 239(2)(b) Personal matters about an identifiable individual, including municipal or local board employees.

8 THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT Council appoints the following citizens to the Heritage Wilmot and Castle Kilbride Advisory Committee for a term expiring December 31, 2026; Heritage Wilmot and Castle Kilbride Advisory Committee 1. Matt Crawford 2. Kristen Hahn 3. Julie Molenaar; and, THAT Council forwards the nomination of Amber Grant to the Region of Waterloo to represent the Township of Wilmot as the citizen non-voting member on the Region of Waterloo Library Board.

THAT Council appoints the following citizens to the Wilmot Canada Day Event Task Force for a term expiring December 31, 2026; Wilmot Canada Day Event Task Force 1. Janet Divita 2. Susan Hammer 3. Ed Penner

THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 13