Council Meeting

THAT Council convenes in Open Session at 7:00 p.m.

That the Agenda as presented for March 20, 2023 be adopted.

THAT the minutes of the following meetings be adopted as presented: March 06, 2023

THAT the consent agenda items 11.1, 11.2, and 11.3 be approved.

THAT Report CAO 2023-03 be received for information purposes; and further THAT Staff be directed to continue working with RedBrick Communications on the next steps to finalize the Township's Communications and Engagement Strategy.

THAT Council recommend to the Region of Waterloo the following amendments to the Township’s conditions of draft approval for Draft Plan of Proposed Subdivision 30T-19601 dated February 22, 2021: Replace condition 1 with: That this approval applies to plan of subdivision 30T-19601 by MHBC Planning, dated August 30, 2022 which shows a total of 6 industrial development blocks, 2 stormwater management blocks, 3 drainage channels, 4 reserve blocks (0.3m) and 3 streets proposed to be developed in 1 stage. Replace condition 2 with: 2. That the following shall be conveyed to the Township of Wilmot for the purposes stated therein, at no cost and free and clear of all encumbrances: a) Blocks 6 and 7 as a stormwater management facility; b) Blocks 9, 10 and 11 as overland drainage and servicing channels; and, c) Blocks 12, 13, 14, and 15 for 0.3m reserves C. Delete condition 3 and replace with: 3. That a 9m easement be conveyed to the Township of Wilmot along the west side of Block 1 for the purposes of preserving a landscaped 9m buffer along west property line that abuts residential development. D. Replace condition 14 with: 14.That the subdivider shall submit a landscaping plan prepared by a qualified landscape architect for boulevard tree plantings, the 9m buffer along the west side of Block 1, as well as Blocks 7, 8, 9, 10, and 11 to be approved by the Township. E. Replace condition 15 with: 15.That the Subdivider shall landscape the 9m buffer along the west side of Block 1 as well a

THAT staff be directed to pursue recommendations outlined in the Public Works Operations Space Needs Analysis Report, to: purchase land so as to significantly expand the size of the operations area to meet a 30-60 year growth horizon; and following land purchase, plan a phased construction of Public Works Operations Centre to meet space needs, adjacency, environmental and growth requirements for modern Municipal Operations through release of a design RFP; and through the course of design, include the phased approach to site development needs within the 10-year capital plan.

THAT Council repeal Fireworks By-Law #2012-01 and replace it with Fireworks By-Law #2023-XX.

THAT Lunar New Year be included in the By-Law.

THAT Report COR 2023-026, regarding a petition for drainage works by Owners of 1089 Huron Street regarding North Part Lot 27, Concession South of Bleams Road, be received; and further, THAT the Council of the Township of Wilmot hereby accepts the petition for new drainage works on the North Part Lot 27, Concession South of Bleams Road in the Township of Wilmot; and further, THAT Council appoint K. Smart Associates Limited as the Engineer to make an examination of the area, in accordance with Section 8 of the Dra inage Act , R.S.O 1990 .

THAT staff be directed to grandfather facility use subsidies and in-kind staff costs for historical special events taking place at Township facilities for 2023 as outlined in Report CS 2023-02; and further, THAT staff provide an update to Council prior to the 2024 special event season with detailed subsidy and in-kind staff costs related to 2023 events.

THAT the three non-fully subsidized for rental costs be fully subsidized by the Township of Wilmot.

THAT Report CS 2023-02 Ice Facilities Outside the Township of Wilmot be received for information purposes.

THAT Staff be directed to bring a report back to Council, within three months, outlining costs associated with using the New Hamburg Community Centre as an ice-pad, including using Glice.

THAT the 2023 Municipal Budget, as recommended by the Finance and Budget Committee be approved as presented; and further, THAT the Director of Corporate Services / Treasurer be authorized to prepare the necessary levying by-law to raise $10,643,850 for Township purposes from general taxation.

THAT the Confirmatory By-law, as attached to this agenda, be read a first, second and third time, and finally passed in Open Council.

THAT the meeting adjourn at 9:34 p.m. to meet again at the call of the Mayor.

5 THAT Report CAO 2023-03 be received for information purposes; and further THAT Staff be directed to continue working with RedBrick Communications on the next steps to finalize the Township's Communications and Engagement Strategy.

THAT Council recommend to the Region of Waterloo the following amendments to the Township’s conditions of draft approval for Draft Plan of Proposed Subdivision 30T-19601 dated February 22, 2021: A. Replace condition 1 with: 1. That this approval applies to plan of subdivision 30T-19601 by MHBC Planning, dated August 30, 2022, which shows a total of 6 industrial development blocks, 2 stormwater management blocks, 3 drainage channels, 4 reserve blocks (0.3m) and 3 streets proposed to be developed in 1 stage. 6 B. Replace condition 2 with: 2. That the following shall be conveyed to the Township of Wilmot for the purposes stated therein, at no cost and free and clear of all encumbrances: a) Blocks 6 and 7 as a stormwater management facility; b) Blocks 9, 10 and 11 as overland drainage and servicing channels; and, c) Blocks 12, 13, 14, and 15 for 0.3m reserves C. Delete condition 3 and replace with: 3. That a 9m easement be conveyed to the Township of Wilmot along the west side of Block 1 for the purposes of preserving a landscaped 9m buffer along west property line that abuts residential development. D. Replace condition 14 with: 14. That the subdivider shall submit a landscaping plan prepared by a qualified landscape architect for boulevard tree plantings, the 9m buffer along the west side of Block 1, as well as Blocks 7, 8, 9, 10, and 11 to be approved by the Township. E. Replace condition 15 with: 15. That the Subdivider shall landscape the 9m buffer along the west side of Blo

THAT staff be directed to pursue recommendations outlined in the Public Works Operations Space Needs Analysis Report, to: i. purchase land so as to significantly expand the size of the operations area to meet a 30–60-year growth horizon; and ii. following land purchase, plan a phased construction of Public Works Operations Centre to meet space needs, adjacency, environmental and growth requirements for modern Municipal Operations through release of a design RFP; and iii. through the course of design, include the phased approach to site development needs within the 10-year capital plan.