Council Meeting

THAT a Closed Meeting of Council be held on July 24, 2023 at 6:00 p.m. in accordance with Section 239 (2)(h) and Section 239 (2)(i) of the Municipal Act, 2001 to consider the following: Information Supplied in Confidence from the Province of Ontario - Section 239 (2)(h) - I nformation explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any item, and Section 239 (2)(i) - a trade secret or scientific, technical, commercial or financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

THAT Council reconvenes in Open Session at 7:02 p.m.

That the Agenda as presented for July 24, 2023, be adopted.

THAT the minutes of the following meetings be adopted as presented: June 26, 2023 Regular Council Meeting July 17, 2023 Special Council Meeting

THAT Report DS 2023-016 be received for information.

THAT Council approve Zone Change Application 04/23 made by Scott Folkard, affecting Part of Lot 41, Plan 532A, to rezone the subject property from Zone 3 (Residential) to Zone 12 (Institutional).

THAT Council approve Zone Change Application 05/23 made by Kenneth Astley, affecting Part of Lot 16 & Lot 17, Plan 302, to amend the zoning of the property to allow buildings to be constructed on a property without frontage on a public street.

THAT Report COR 2023-45 be received for information; and further, THAT Corporate Policy CA-4 be rescinded; and further, THAT the Flag Policy, as attached to Report COR 2023-45, be adopted.

THAT Council direct Staff to prepare a report to bring forward through the budget process that investigates adding additional community flagpoles in the Township of Wilmot.

THAT Report CS 2023-17, Community Services Master Plan Update be received for information; and further, THAT pre-budget approval be granted to incorporate $85,000 plus applicable taxes into the 2024 Capital budget for the Recreation and Trails Master Plan Update as presented within Report CS 2023-17; and further, THAT pre-budget approval be granted to incorporate $40,000 plus applicable taxes into the 2024 Capital budget for the Arts & Culture Master Plan Update as presented within Report CS 2023-17; and further, THAT Council approve an additional upset limit of $25,000 plus applicable taxes within the 2024 Capital budget, to conduct an Organizational Structure and Service Delivery Review of the Community Services department in conjunction with the Recreation, Trails, Arts & Culture Master Plan updates.

THAT Report CS 2023–15 New Hamburg Firebirds Financial and In-Kind Support Update be received for information.

THAT Council directs the Mayor to write a letter to the Alcohol and Gaming Commission of Ontario on Council and other provincial bodies advocating for amendments to the Lottery Licensing program to permit Junior Hockey organizations to run a charitable lottery license scheme.

THAT Report COR-2023-048, regarding the review of the Wilmot Noise By-law, be received; and further, That staff be directed to bring forward for Council consideration the draft By-law attached to Report COR-2023-O48 as Attachment D.

THAT the exemption fee be reduced to $50.

THAT Report DS 2023-15 be received for information; and further, THAT staff be directed to submit an application, on behalf of the Township of Wilmot, to the CMHC Housing Accelerator Fund that aligns with the initiatives outlined within Report DS-2023-15, to be further refined through collaboration with Regional and Area Municipal staff.

THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

WHEREAS the Township of Wilmot has historically celebrated Canada Day each year with a special event, usually held at Norm Hill Park; and, WHEREAS for past Canada Day events, Township staff worked with community groups and individuals to plan and host a variety of activities on July 1 st annually to celebrate Canada Day; and, WHEREAS in recent years, the Township involvement includes providing free use of Norm Hill Park and funding for distribution of free cake or cookies; and, WHEREAS many communities have events such as Canada Day organized by Township staff in collaboration with community groups and individuals; and, WHEREAS the Township supports and encourages the involvement of local community groups and organizations in events such as Canada Day; THEREFORE BE IT RESOLVED that the Council of the Township of Wilmot directs staff to conduct outreach to local organizations, groups and stakeholders for offering the Canada Day activities as a Township operated special event, and report back to Council, in September 2023, on the costs and anticipated budget implications, staff capacity and level of community interest in hosting such an event.

WHEREAS the Township of Wilmot recognizes the importance of recreational spaces and facilities; and, WHEREAS there is one existing off-leash dog park located in the Township of Wilmot, located at Scott Park, 75 Hunter Street, New Hamburg; THEREFORE BE IT RESOLVED that staff be directed to investigate and appropriate site, conditions and costing and report back to Council on a potential off-leash dog park in Sir Adam Beck Park.

THAT the Confirmatory By-law, as attached to this agenda, be read a first, second and third time, and finally passed in Open Council.

THAT we do now adjourn to meet again at the call of the Mayor.

THAT a Closed Meeting of Council be held on July 24, 2023 at 6:00 p.m. in accordance with Section 239 (2)(h) and Section 239 (2)(i) of the Municipal Act, 2001 to consider the following: 2  Information Supplied in Confidence from the Province of Ontario - Section 239 (2)(h) - Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any item, and Section 239 (2)(i) - a trade secret or scientific, technical, commercial or financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

WHEREAS the Township of Wilmot has historically celebrated Canada Day each year with a special event, usually held at Norm Hill Park; and, WHEREAS for past Canada Day events, Township staff worked with community groups and individuals to plan and host a variety of activities on July 1st annually to celebrate Canada Day; and, 12 WHEREAS in recent years, the Township involvement includes providing free use of Norm Hill Park and funding for distribution of free cake or cookies; and, WHEREAS many communities have events such as Canada Day organized by Township staff in collaboration with community groups and individuals; and, WHEREAS the Township supports and encourages the involvement of local community groups and organizations in events such as Canada Day; THEREFORE BE IT RESOLVED that the Council of the Township of Wilmot directs staff to conduct outreach to local organizations, groups and stakeholders for offering the Canada Day activities as a Township operated special event, and report back to Council, in September 2023, on the costs and anticipated budget implications, staff capacity and level of community interest in hosting such an event.

WHEREAS the Township of Wilmot recognizes the importance of recreational spaces and facilities; and, WHEREAS there is one existing off-leash dog park located in the Township of Wilmot, located at Scott Park, 75 Hunter Street, New Hamburg; 13 THEREFORE BE IT RESOLVED that staff be directed to investigate and appropriate site, conditions and costing and report back to Council on a potential off-leash dog park in Sir Adam Beck Park.