Council Meeting

THAT the Regular Council Meeting held on February 12, 2024 be called to order at 5:30 p.m.

T HAT a Closed Meeting of Council be held on February 12, 2024, at 5:30 p.m.at the Wilmot Administrative Complex, in accordance with Section 239 (2)(f) of the Municipal Act, 2001, to consider the following: Planning Matter - Section 239 (2)(f) Advice that is subject to solicitor- client privilege, including communications necessary for that purpose; Air Monitoring Study - Section 239 (2)(f) Advice that is subject to solicitor- client privilege, including communications necessary for that purpose; Procurement Matter - Section 239 (2)(f) Advice that is subject to solicitor- client privilege, including communications necessary for that purpose; and, Terms of Reference - Section 239 (2)(f) Advice that is subject to solicitor- client privilege, including communications necessary for that purpose.

THAT Council reconvenes in Open Session at 7:22 p.m.

That the Agenda as presented for February 12, 2024 be adopted.

THAT the Minutes of the January 29, 2024 Regular Council Meeting be adopted as presented.

THAT Report DS 2024-03 be received for information.

THAT Consent Agenda Item 12.1 be approved, as amended.

THAT Township of Wilmot Council declare portions of the Peel Street and Mill Street road allowances, described and illustrated in report DS-2024-04, as surplus lands; AND THAT the Mayor and Clerk be authorized to execute the necessary documents to transfer the surplus lands to Love Your Neighbourhood Communities (LYNC), subject to the following: That the lands be transferred for the nominal amount of two dollars; That transfer of the surplus lands occur at the time of, or concurrent with, site plan approval for the development of 183 Mill Street and 34 Peel Street; That costs related to the preparation and registration of a reference plan for the surplus lands and road widening lands be borne by LYNC; and That the Township of Wilmot be responsible for legal costs incurred by the Township with respect to the transfer of surplus lands and acquisition of road allowance widenings.

THAT By-Law 2024-03 as attached to this Agenda be read a second and third time, and finally passed in Open Council; and further, THAT By-Law 2024-08 as attached to this Agenda be read a first second and third time, and finally passed in Open Council.

WHEREAS municipal public works departments from across the Province of Ontario provide invaluable services to our communities ensuring the health and safety of all residents; and, WHEREAS if it was not for our municipal public works employees from across the Province of Ontario maintaining our public roads systems, our communities would not be able to function as emergency personnel could not respond to calls, school buses could not get out children to school, residents would not be able to get to work, school or appointments and many more basic functions would not be able to happen; and, WHEREAS municipal public works departments are already feeling the impacts of a labour shortage, which will only be exasperated over the next three to five years, which will cause levels of service municipalities are able to provide to ensure the health and safety of our residents to decrease; and, WHEREAS there is currently no provincial-wide course that properly trains potential municipal public works employees, specifically relating to municipal heavy equipment. THEREFORE BE IT RESOLVED THAT the Township of Wilmot supports the work of the Association of Ontario Road Supervisors to develop a Municipal Equipment Operator Course to address this issue; and, BE IT FURTHER THAT the Township of Wilmot calls on the Province of Ontario’s Ministry of Labour, Training, Immigration and Skilled Trades to fully fund the Municipal Equipment Operators Course in 2024 through the Skills Development Fund; a

THAT Council receives advice that is subject to solicitor-client privilege, including communications necessary for that purpose in accordance with Section 239 (2) (f) relating to four matters including: a planning application matter; air monitoring study; a procurement matter; and a matter relating to a term of reference.

THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT we do now adjourn to meet again at the call of the Mayor.

THAT a Closed Meeting of Council be held on February 12, 2024, at 5:30 p.m.at the Wilmot Administrative Complex, in accordance with Section 239 (2)(f) of the Municipal Act, 2001, to consider the following: 1. Planning Matter - Section 239 (2)(f) Advice that is subject to solicitor- client privilege, including communications necessary for that purpose; 2. Air Monitoring Study - Section 239 (2)(f) Advice that is subject to solicitor- client privilege, including communications necessary for that purpose; 3. Procurement Matter - Section 239 (2)(f) Advice that is subject to solicitor- client privilege, including communications necessary for that purpose; and, 4. Terms of Reference - Section 239 (2)(f) Advice that is subject to solicitor- client privilege, including communications necessary for that purpose.

3 That the Agenda as presented for February 12, 2024 be adopted.

THAT Township of Wilmot Council declare portions of the Peel Street and Mill Street road allowances, described and illustrated in report DS-2024- 04, as surplus lands; 6 AND THAT the Mayor and Clerk be authorized to execute the necessary documents to transfer the surplus lands to Love Your Neighbourhood Communities (LYNC), subject to the following: 1. That the lands be transferred for the nominal amount of two dollars; 2. That transfer of the surplus lands occur at the time of, or concurrent with, site plan approval for the development of 183 Mill Street and 34 Peel Street; 3. That costs related to the preparation and registration of a reference plan for the surplus lands and road widening lands be borne by LYNC; and 4. That the Township of Wilmot be responsible for legal costs incurred by the Township with respect to the transfer of surplus lands and acquisition of road allowance widenings.