Council Meeting

THAT a Closed Meeting of Council be held on May 8, 2023 at 5:30 p.m. in accordance with Section 239 (2)(b) and Section 239 (3.1) of the Municipal Act, 2001 to consider the following: Striking Committee - Section 239(2)(b) - personal matters about an identifiable individual, including municipal or local board employees. Council Orientation (Drainage Act) - Section 239(3.1) - the meeting is held for the purpose of educating or training the members.

THAT Council reconvenes in Open Session at 7:00 p.m.

That the Agenda as presented for May 8, 2023, be adopted as amended.

THAT the minutes of the following meetings be adopted as presented: April 17, 2023

THAT the Engineer’s Report dated February 7, 2023, for the Delton Reibling Municipal Drain for improved drainage in lot 31 and 32, Concession 3 Block A, Township of Wilmot be considered in accordance with Section 42 of the Drainage Act; and THAT the By-law 2023-23, as attached to this agenda, be given first and second reading to provisionally adopt the Report if the Report is not

THAT Items 11.1 and 11.2 be approved by consent.

THAT Report COR 2023-33 Citizen Advisory and Quasi-Judicial Committee Appointments 2023 be received; and further, THAT the following individuals be appointed to various advisory and quasi-judicial committees: Committee of Adjustment: Christine Koehler Louise Lalonde Steve Miller Tyler Bowman Wayne Roth Heritage Wilmot and Castle Kilbride Advisory Committee: Al Junker Alan Doherty Colleen Herner Donna (Patty) Clarke Marg Rowell Nicolas Bogaert Rene Eby Susan Hammer Wade Brown Yvonne Zyma Property Standards Appeal Committee / Dangerous Dog Designation Appeal Committee Blain Bechthold Dennis Mighton Joseph Henhoeffer Rachel Klingenberg Richard Pfeifle

THAT Report CS 2023-05 regarding the Nith River Promenade Trail Construction be received; and further, THAT Lyncon Construction Inc. be awarded the contract for the Nith River Promenade, Trail, and Lighting Enhancements at a value of $847,838; and further THAT Lyncon Construction Inc. be awarded additional project works up to an upset limit of $105,000, net of HST rebate, to complete trail lighting and other provisional items separated out from the original design, as per Council direction within the 2023 budget.

THAT By-Law items 14.1 and 14.2 as attached to this Agenda be read a first, second and third time, and finally passed in Open Council; and THAT By-Law item 14.3 as attached to this Agenda be read for a first and second time and be brought back to council at a future date for a third reading.

WHEREAS the Township of Wilmot is committed to the health and safety of all residents; and, WHEREAS the Township of Wilmot collects user fees relating to facility rentals; NOW THEREFORE BE IT RESOLVED that staff be directed to allocate user fees associated with the rental of the Wilmot Room at the Wilmot Administration Complex on May 25, 2023 to facilitate a discussion between the Waterloo Regional Police Services and seniors within the Township of Wilmot, to the Council Special Events Budget.

THAT Staff be directed to research municipal best practices and report back to Council on a policy relating to Councillor access to municipal facilities to conduct constituency business.

THAT the Confirmatory By-Law, as attached to this agenda, be read a first, second and third time, and finally passed in Open Council.

THAT we do now adjourn to meet again at the call of the Mayor.

THAT a Closed Meeting of Council be held on May 8, 2023 at 5:30 p.m. in accordance with Section 239(2)(b) and Section 239 (3.1) of the Municipal Act, 2001 to consider the following:  Striking Committee - Section 239(2)(b) - personal matters about an identifiable individual, including municipal or local board employees. 2  Council Orientation (Drainage Act) - Section 239(3.1) - the meeting is held for the purpose of educating or training the members.

THAT Report COR 2023-33 Citizen Advisory and Quasi-Judicial Committee Appointments 2023 be received; and further, 6 THAT the following individuals be appointed to various advisory and quasi-judicial committees: Committee of Adjustment: 1. Christine Koehler 2. Louise Lalonde 3. Steve Miller 4. Tyler Bowman 5. Wayne Roth Heritage Wilmot and Castle Kilbride Advisory Committee: 1. Al Junker 2. Alan Doherty 3. Colleen Herner 4. Donna (Patty) Clarke 5. Marg Rowell 6. Nicolas Bogaert 7. Rene Eby 8. Susan Hammer 9. Wade Brown 10. Yvonne Zyma Property Standards Appeal Committee / Dangerous Dog Designation Appeal Committee 1. Blain Bechthold 2. Dennis Mighton 3. Joseph Henhoeffer 4. Rachel Klingenberg 5. Richard Pfeifle

THAT By-Law items 14.1 and 14.2 as attached to this Agenda be read a first, second and third time, and finally passed in Open Council; and 9 THAT By-Law item 14.3 as attached to this Agenda be read for a first and second time and be brought back to council at a future date for a third reading.

10 WHEREAS the Township of Wilmot is committed to the health and safety of all residents; and, WHEREAS the Township of Wilmot collects user fees relating to facility rentals; NOW THEREFORE BE IT RESOLVED that staff be directed to allocate user fees associated with the rental of the Wilmot Room at the Wilmot Administration Complex on May 25, 2023 to facilitate a discussion between the Waterloo Regional Police Services and seniors within the Township of Wilmot, to the Council Special Events Budget.