Council Meeting

THAT the Regular Council Meeting held on September 23, 2024 be called to order at 6:00 p.m.

THAT a Closed Meeting of Council be held on September 23, 2024, at 6:00 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (d) the Municipal Act, 2001, to consider the following: Acting CAO – Labour relations or employee negotiations.

THAT Council reconvenes in Open Session at 7:00 p.m.

THAT the Agenda as presented for September 23, 2024 be adopted, as amended.

THAT the Minutes of the September 9, 2024 Regular Council Meeting and the September 16, 2024 Special Council Meeting be adopted as presented.

THAT Council approve Zone Change Application 05/24 by Nick Armstrong to permit, as a temporary use, two single detached dwellings for a period of up to 18 months, subject to the following: That the implementing by-law specifically limit occupancy to only one single detached dwelling at any time.

THAT Report CS-2024-19, 2024 Wilmot Canada Day Event Task Force Post-Event Report be received for information.

THAT Report COR-2024-49 Award of Contract for RFP 2024-16 Consulting Services – Public Engagement Process for the Future of the PMP be received for information; and, THAT Council direct the Working Group to bring forward a draft Terms of Reference for Council approval; and further, THAT the Terms of Reference comment on all options with respect to the future of the Prime Ministers Path Project, including asking the question Does the Township dispose of the statues and if so, how? or alternatively, does the Township continue to display the statues, and if so, how? and all other options considered.

THAT Report COR-2024-50 Nithview Long-term Care Home – Grant Request be received and, THAT staff include funding in future budgets to provide a grant to Tri-County Mennonite Homes (TCMH) equal to their required annual Development Charge payment related to the current Nithview project and, THAT staff enter into a formal grant agreement with TCMH for the purposes of supporting the construction of the new Long-term Care (LTC) facility at Nithview.

THAT Council receive Report CS-2024-22 Canada Day Options 2025; and further, THAT Council directs Staff to proceed with Option 1, as presented in Report CS-2024-22; and further, THAT Council extend the 2024 Wilmot Canada Day Event Task Force until Staff provide Council with a revised Terms of Reference for 2025.

THAT Report DS-2024-15 be received for information; and, THAT Council direct staff to include appropriate budget allocations to facilitate to the creation of an Agricultural and Environmental Advisory Committee within the 2025 Draft Operating Budget.

THAT Council endorse the Traffic Calming Policy and Implementation Plan as outlined in this report; and, THAT the following budget items be included for consideration in the 2024/25/26 Work Program and the 2025 Budget Process: annual data collection consulting resources: +50,000 Operating Budget, Regional traffic calming program (one-time) – +35,000 Capital Studies, RFP for Huron Road, Mannheim Road, Wilmot Line EA’s (capital budgeted, timelines adjusted), EA study Huron Road, Mannheim Road, Wilmot Line (capital budgeted, timelines adjusted), Intersection Safety Review (Huron Road) - +40,000 Capital Studies, Speed Zone Review +20,000 Capital Studies and TWO additional locations for calming from list (unbudgeted, unknown).

THAT Report CS-2024-24, Community Services Master Plan Draft Recommendations and Service Delivery Review be received for information; and THAT staff be directed to bring a final Community Services Master Plan for adoption before the end of 2024.

THAT Report CS-2024-23, Wilmot Recreation Complex Refrigeration Plant Replacements and Enhancement Strategy be received for information; and, THAT Council receive an update on the Wilmot Recreation Complex Refrigeration Plant Replacements and Enhancement Strategy; and, THAT Council authorize a 2025 Capital Project in the amount of $700,000 to replace both Shell and Tube Chillers and Condenser components within the Wilmot Recreation Complex Refrigeration Plant as described in this report, funded from the Infrastructure Renewal Capital Reserve Fund (6125).

THAT Report CS-2024-21 New Hamburg Arena Preliminary Study Update be received for information.

THAT Report COR-2024-44 be received as information.

THAT By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT Council direct the Mayor and staff proceed as directed, and; THAT Greg Clark be appointed as the Acting Chief Administrative Officer for the Township of Wilmot during the absence of the Chief Administrative Officer and as such shall have the powers and duties as set out respectively under the provisions of the Municipal Act, and any other statute, and the regulations thereby and, in addition, the by-laws of the Corporation of the Township of Wilmot.

THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT we do now adjourn to meet again at the call of the Mayor.

THAT Report COR-2024-49 Award of Contract for RFP 2024-16 Consulting Services – Public Engagement Process for the Future of the PMP be received for information; and, 9 THAT Council direct the Working Group to bring forward a draft Terms of Reference for Council approval; and further, THAT the Terms of Reference comment on all options with respect to the future of the Prime Ministers Path Project, including asking the question Does the Township dispose of the statues and if so, how? or alternatively, does the Township continue to display the statues, and if so, how? and all other options considered.

THAT Report COR-2024-50 Nithview Long-term Care Home – Grant Request be received and, THAT staff include funding in future budgets to provide a grant to Tri- County Mennonite Homes (TCMH) equal to their required annual Development Charge payment related to the current Nithview project and, THAT staff enter into a formal grant agreement with TCMH for the purposes of supporting the construction of the new Long-term Care (LTC) facility at Nithview. In Favour (3): Mayor N. Salonen, Councillor H. Sidhu, and Councillor L. Dunstall Against (1): Councillor K. Wilkinson Conflict (2): Councillor S. Cressman, and Councillor S. Martin

11 THAT Council receive Report CS-2024-22 Canada Day Options 2025; and further, THAT Council directs Staff to proceed with Option 1, as presented in Report CS-2024-22; and further, THAT Council extend the 2024 Wilmot Canada Day Event Task Force until Staff provide Council with a revised Terms of Reference for 2025.

THAT we do now adjourn to meet again at the call of the Mayor. 16