Council Meeting

THAT the Regular Council Meeting held on April 22, 2024 be called to order at 5:00 p.m.

THAT a Closed Meeting of Council be held on April 22, 2024, at 5:00 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (h) of the Municipal Act, 2001, to consider the following: Confidential Information Supplied in Confidence from the Province of Ontario - Section 239 (2)(h) - Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any item.

THAT Council reconvenes in Open Session at 7:01 p.m.

THAT the Agenda as presented for April 22, 2024 be adopted, as amended.

THAT the Minutes of the April 8, 2024 Council Meeting be adopted as presented.

THAT Consent Agenda Items 12.1, 12.2, 12.3, and 12.4 be approved.

THAT Report FS-2024-07 be received and Council approves entering a joint P25 Voice Radio Service Level Agreement with the Regional Municipality of Waterloo Police Services Board, the Region of Waterloo, and the Cities of Kitchener, Cambridge, Waterloo, and the Townships of North Dumfries, Wellesley, and Woolwich, subject to any minor revisions as required by the Chief Administrative Officer and/or Township Solicitor. AND THAT the Mayor and Clerk be authorized to execute the joint P25 Voice Radio Service Level Agreement on behalf of the Township of Wilmot and the Waterloo Region Police Services Board, the Regional Municipality of Waterloo, the Cities of Kitchener, Cambridge and Waterloo, and the Townships of North Dumfries, Wellesley, and Woolwich. AND FURTHER THAT in subsequent joint P25 Voice Radio Service Level Agreement negotiations an effort is made to keep the year over year increase in line with inflation.

THAT Council award RFT2024-01, Snyder’s Road West and Foundry Street Reconstruction to Steed and Evans Limited of St. Jacobs, Ontario as per their tender submission on April 10, 2024, as the lowest compliant bidder in the amount of $7,541,729.55 plus HST; and, THAT Council approve an increase in the budget of $ 3,949,260, to be funded from recoveries from the Region of Waterloo ($3,926,330) and $22,930 from Reserve Funds; and, THAT Council authorize the expenditure of up to $130,120.96 plus HST, to offset remaining invoicing to be received from the Region of Waterloo for the completion of design services, additional geotechnical investigations and environmental works as required to secure CNR Work Permit and MECP – Permit to Take Water.

WHEREAS the Township of Wilmot is part of Waterloo Region and Province of Ontario’s movement to developing cleaner energy; and, WHEREAS the Ontario Energy Board has decided to end the subsidy for new homes to hook up to a natural gas system; and, WHEREAS the Government of Ontario has indicated a desire to overturn this decision by the Ontario Energy Board; and, further, WHEREAS some Ontario municipalities are asking the Provincial Government to drop its plan to protect Enbridge Gas subsidies. BE IT THEREFORE RESOLVED THAT that staff be directed to report back to Council within two months with information relating to the impact of the end of the subsidy on the Township of Wilmot.

THAT the Chief Administrative Officer be directed to proceed as directed with respect to matters relating to Confidential Information Supplied in Confidence from the Province of Ontario.

THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT we do now adjourn to meet again at the call of the Mayor.

THAT Council award RFT2024-01, Snyder’s Road West and Foundry Street Reconstruction to Steed and Evans Limited of St. Jacobs, Ontario as per their tender submission on April 10, 2024, as the lowest compliant bidder in the amount of $7,541,729.55 plus HST; and, 8 THAT Council approve an increase in the budget of $ 3,949,260, to be funded from recoveries from the Region of Waterloo ($3,926,330) and $22,930 from Reserve Funds; and, THAT Council authorize the expenditure of up to $130,120.96 plus HST, to offset remaining invoicing to be received from the Region of Waterloo for the completion of design services, additional geotechnical investigations and environmental works as required to secure CNR Work Permit and MECP – Permit to Take Water.