Council Meeting

THAT the Regular Council Meeting held on November 4, 2024 be called to order at 5:00 p.m.

THAT a Closed Meeting of Council be held on November 4, 2024, at 5:00 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (b) (d) (e) and (f) of the Municipal Act, 2001, to consider the following: St. Agatha Community Centre- Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Cost-of-Living Adjustment- Labour relations or employee negotiations; and, Personal Matter- Advice that is subject to solicitor-client privilege, including communications necessary for that purpose which relates to personal matters about an identifiable individual, including municipal or local board employees.

THAT Council reconvenes in Open Session at 7:05 p.m.

THAT the Agenda as presented for November 4, 2024 be adopted, as amended.

THAT the Minutes of the October 21, 2024 Regular Council Meeting be adopted as presented.

THAT Consent Agenda Item 11.1 be approved.

THAT Report CAO-2024-12 Project Management Support be received, and; THAT additional funding be approved for project Municipal Accounting Software Upgrade (1230-003) in the amount of $300,000, to be funded from Infrastructure Renewal Capital Reserve Fund (6125).

THAT Report COR-2024-28 Council-Staff Relations Policy Review, be received for information; and, THAT Staff be directed to bring back the Council-Staff Relations Policy for approval at the November 25, 2024 Council Meeting.

THAT Report COR-2024-53 Proposed Changes for the 2025 Council Meeting Schedule and Notice Provisions, be received for information; and, THAT Council supports the proposed changes to the 2025 Council Meeting Schedule; and, THAT Staff be directed to bring back the Committee of the Whole Terms of Reference, 2025 Council Calendar, and Procedural By-law amendments at the November 25, 2024 Regular Council Meeting for adoption.

THAT Report CS-2024-32, Administration Space Needs Analysis and Modernization Study be received for information.

THAT Council approve Zone Change Application 04/24 made by 1000685410 Ontario Inc. and GSP Group Inc., affecting lands with the municipal address of 430 Snyder’s Road East, to: increase the maximum building height from 2-stories to 4-stories; and decrease the width of a drive aisle servicing angled parking spaces from 6.0m to 5.5m.

THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT with respect to Item 6.1 on the Closed Council Agenda dated November 4, 2024, staff be directed to proceed as directed in regard to the St Agatha Community Centre; and further, THAT with respect to Item 6.3 on the Closed Council Agenda dated November 4, 2024, staff be directed to proceed as directed.

THAT with respect to Item 6.2 on the Closed Council Agenda dated November 4, 2024, staff be directed to include a Cost-of-Living Adjustment of 2.5 per cent in the 2025 Budget to be presented to Council.

THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT we do now adjourn to meet again at the call of the Mayor.

2 THAT a Closed Meeting of Council be held on November 4, 2024, at 5:00 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (b) (d) (e) and (f) of the Municipal Act, 2001, to consider the following:  St. Agatha Community Centre- Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;  Cost-of-Living Adjustment- Labour relations or employee negotiations; and,  Personal Matter- Advice that is subject to solicitor-client privilege, including communications necessary for that purpose which relates to personal matters about an identifiable individual, including municipal or local board employees.

THAT Consent Agenda Item 11.1 be approved. 4

THAT Council approve Zone Change Application 04/24 made by 1000685410 Ontario Inc. and GSP Group Inc., affecting lands with the municipal address of 430 Snyder’s Road East, to: 1. increase the maximum building height from 2-stories to 4-stories; and 2. decrease the width of a drive aisle servicing angled parking spaces from 6.0m to 5.5m.

THAT with respect to Item 6.1 on the Closed Council Agenda dated November 4, 2024, staff be directed to proceed as directed in regard to the St Agatha Community Centre; and further, 9 THAT with respect to Item 6.3 on the Closed Council Agenda dated November 4, 2024, staff be directed to proceed as directed.