Committee of the Whole

THAT the Committee of the Whole on September 8, 2025 be called to order at 5:32 p.m.

THAT a Closed Meeting of Council be held on September 8, 2025, at 5:32 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (3.1) of the Municipal Act, 2001, to consider the following: Sale of Land for Tax Arrears (Part XI of Ontario's Municipal Act, 2001) – Section 239 (3.1) Educational or training session.

THAT Council reconvenes in Open Session at 6:07 p.m.

THAT the Agenda for September 8, 2025 be adopted, as amended.

THAT Consent Agenda Items 10.2, 10.3, 10.4, 10.5, 10.6 and 10.8 be approved.

THAT Report CAO-2025-12 -RFP-2025-24 Service Delivery Review Bid Process Update be received for information.

THAT Report IS-2025-34, Sidewalk Policy be received for information; and, THAT staff amend the proposed Sidewalk Replacement and Infill Policy to follow that any sidewalk panel being replaced shall be installed to the same width of the existing sidewalk panel, except where a full block segment is being reconstructed; and, THAT Council approves the proposed Sidewalk Replacement and Infill Policy to guide decisions for the replacement of sidewalk and installation of new sidewalk or active transportation infrastructure within the Township of Wilmot.

THAT Report COR-2025-43 2026 Council Meeting Schedule be received for information; and, THAT the 2026 Council Meeting Schedule be approved as attached to Report COR-2025-43.

THAT Report COR-2025-46 Mayoral Direction 2025-01 Council Remuneration Review be received for information; and, THAT Council directs Staff to bring back a Council Remuneration Review Policy to the November Committee of the Whole Meeting.

THAT Report CS-2025-12, Affiliation Policy and Minor Sport Discounts be received for information; THAT Council approve the revised Community Services Affiliation Policy as attached to Report CS-2025-12; and, THAT Staff be directed to continue the current facility use subsidies, minor sport discounts (35%), and in-kind staff costs for legacy facility bookings, by affiliated groups and special events, save and except for the New Hamburg Firebirds taking place at Township facilities in 2026.

THAT staff be directed to continue the current facility use subsidies, minor sport discounts (35%), and in-kind staff costs for legacy facility bookings, by affiliated groups and special events for the New Hamburg Firebirds taking place at Township facilities in 2026.

THAT Report CS-2025-13, Assessment of Community Buildings and Land be received for information.

THAT Report CS-2025-18 Wilmot Canada Day Committee be received for information; and, THAT in accordance with Section 4.3.1 of the Committee Governance Policy GP-23-01 the Wilmot Canada Day Event Task Force be dissolved; and, THAT Council directs Staff to work with local organizations and community groups on planning, implementing and executing an inclusive Canada Day celebration event, which normally consists of one focal event on July 1 st .

WHEREAS at the January 27, 2025 Special Council Meeting, Council for the Township of Wilmot directed Township to prepare an assessment of buildings and land owned by the Township, with consideration given to cost-benefit analysis, third-party tenant evaluation, identification of surplus assets, space utilization analysis, community engagement, and to prepare recommendations for Council’s consideration; and, WHEREAS Township staff brought forward Report CS-2025-13 Assessment of Community Builds and Land to the September 8, 2025 Committee of the Whole; and, WHEREAS Council now seeks a standardized evaluation process regarding buildings and lands to support decision-making regarding the future of these municipal assets. NOW THEREFORE BE IT RESOLVED THAT Council directs staff to report back by the December 22, 2025 Council Meeting with an assessment of community buildings and lands using a point-based evaluation matrix to rank the buildings and lands; and, THAT the evaluation matrix include the following categories: Cost burden: 10-year capital needs, net annual operating costs after revenues, utilities; Utilization and access: percent of prime hours booked, groups served, how close other comparable spaces are; Community outcomes: seniors/youth programs, services that rely on the space, ease of relocating; Condition and risk: structural issues, floodplain limits, health and safety. Future potential: ability to adapt, partner interest, and fit with Master Plan. Market value/exit r

3 THAT the Agenda for September 8, 2025 be adopted, as amended.