Council Meeting

THAT the Regular Council Meeting held on March 4, 2024 be called to order at 6:30 p.m.

THAT a Closed Meeting of Council be held on March 4, 2024, at 6:30 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (h) of the Municipal Act, 2001, to consider the following: Confidential Information Supplied in Confidence from the Province of Ontario - Section 239 (2)(h) - Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any item.

THAT Council reconvenes in Open Session at 7:02 p.m.

THAT the Agenda as presented for March 4, 2024 be adopted, as amended.

THAT the Minutes of the January 25, 2024 and January 27, 2024 Finance and Budget Committee meetings and the February 26, 2024 Council meeting be adopted as presented.

THAT Council approve Zone Change Application 01/24 made by 1276 Wilby Inc. and The Planning Partnership, affecting two agricultural properties collectively having the municipal address of 1276 Wilby Road, to: Define a bunkhouse as a building or part of a building used for the temporary accommodation of seasonal farm workers provided such accommodation does not serve as the principal place of residence of an occupant and the bunkhouse is located on the farm on which the seasonal workers are employed. Permit a one-storey, three-unit bunkhouse with a floor area of 241.5 square metres within a defined area on the subject lands to provide housing for a maximum of 18 seasonal farm workers. To allow one, two-storey, additional dwelling unit (detached) having a maximum lot coverage of 134.5 square metres and to allow the unit to be located closer to the street line than the residential building to which it is accessory. To limit residential uses on the combined agricultural parcel to one residential building – single detached that may include an additional dwelling unit (attached), one additional dwelling unit (detached), and one bunkhouse, and to limit their location to a defined area on the subject lands.

THAT Council endorse the proposed year-round and seasonal parking restrictions on Carmel-Koch Road, Wilmot Line, and Berlett’s Road, the speed reductions and heavy truck prohibitions on Wilmot Line, as well as the traffic calming measures proposed for the intersection of Wilmot Line and Wideman Road as outlined in report DS 2024-05; and that staff be directed to update the Traffic and Parking By-law as required; and THAT Staff report back by the October 7, 2024 Council Meeting with further information on winter parking for cross country skiers; and, THAT Council adopt Official Plan Amendment No. 12 to change the designation of a portion of the subject properties from Rural Areas to Ecological Conservation Area and direct staff to forward Official Plan Amendment No. 12 to the Region of Waterloo for approval; and, THAT Council approve Zone Change Application 01/23 made by the Schneider Family and Rare Charitable Research Reserve, affecting lands with the municipal addresses of 567 Wilmot Line, 585 Wilmot Line, and 1236 Carmel-Koch Road, to: Rezone lands proposed to be transferred to Rare Charitable Research Reserve, from Zone 1 (Agricultural) to Zone 11 (Open Space) prohibiting buildings and structures and limiting uses to the following: Wildlife Sanctuary Farming, but not including the raising or maintaining of livestock, fur farming, fish farming, or greenhouse farming, within Agricultural Use Areas illustrated within a conservation easement in favour of the Township, GRCA, o

THAT Report DS-2024-07 be forwarded to the Ministry of Municipal Affairs and Housing and submitted on the ERO as the Township of Wilmot’s response to Schedule 3 of Bill 162 being changes to the Official Plan Adjustments Act, 2023; and THAT the map included as Attachment 3 of Report DS-2024-07, form the basis for the approved Community Area, Employment Area, and Countryside Line boundary for the Baden and New Hamburg Township Urban Areas; and THAT no changes be made to the Township’s Rural Settlement Area boundaries; and THAT implementation of the new Community Area and Employment Area lands follow the completion of a Secondary Plan by the Township of Wilmot and that site specific official plan amendments not be permitted to designate the additional lands within the Township Official Plan; and THAT the Secondary Plan be permitted to include staging provisions based on such factors deemed necessary by the Township of Wilmot including wastewater servicing capacity, parks and recreation needs, and school accommodation requirements.

THAT Report COR-2024-13 be received for information.

THAT Report IS-2024-05 Wilmot Line Operating Budget Review be received for information.

THAT Report COR-2024-14 Final 2024 Operating, Utility and Capital Budgets be received; and, THAT Council approve the carry-forward of $49,000 of approved operational funding from 2023 intended for Wilmot Line re-gravelling and apply this funding as necessary to the works outlined in report DS-2024-05 as an operational expense and funding in 2024; and THAT the Final 2024 Operating, Utility and Capital Budget as amended and recommended by Finance and Budget Committee as set out in Attachment B, subject to any late budget amendments at this meeting, be approved; and THAT the CAO and Treasurer are hereby authorized to execute any documents and agreements necessary to issue the 2024 debt financing contained within the 2024 Budget; and THAT, once the Region of Waterloo and the Province of Ontario have each approved their respective property tax rates for 2024, the Treasurer prepare a report and draft bylaw to formally establish tax rates and tax billing due dates for the 2024 Final Tax Billing.

THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT Council receives the verbal report regarding Confidential Information Supplied in Confidence from the Province of Ontario Section 239 (2)(h) - Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any item.

THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT we do now adjourn to meet again at the call of the Mayor.

THAT a Closed Meeting of Council be held on March 4, 2024, at 6:30 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (h) of the Municipal Act, 2001, to consider the following: 1. Confidential Information Supplied in Confidence from the Province of Ontario - Section 239 (2)(h) - Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any item.

THAT the Minutes of the January 25, 2024 and January 27, 2024 Finance and Budget Committee meetings and the February 26, 2024 Council meeting be adopted as presented. 4

THAT Council approve Zone Change Application 01/24 made by 1276 Wilby Inc. and The Planning Partnership, affecting two agricultural properties collectively having the municipal address of 1276 Wilby Road, to: 1. Define a bunkhouse as a building or part of a building used for the temporary accommodation of seasonal farm workers provided such accommodation does not serve as the principal place of residence of an occupant and the bunkhouse is located on the farm on which the seasonal workers are employed. 2. Permit a one-storey, three-unit bunkhouse with a floor area of 241.5 square metres within a defined area on the subject lands to provide housing for a maximum of 18 seasonal farm workers. 3. To allow one, two-storey, additional dwelling unit (detached) having a maximum lot coverage of 134.5 square metres and to allow the unit to be located closer to the street line than the residential building to which it is accessory. 4. To limit residential uses on the combined agricultural parcel to one residential building – single detached that may include an additional dwelling unit (attached), one additional dwelling unit (detached), and one bunkhouse, and to limit their location to a defined area on the subject lands.

THAT Council endorse the proposed year-round and seasonal parking restrictions on Carmel-Koch Road, Wilmot Line, and Berlett’s Road, the speed reductions and heavy truck prohibitions on Wilmot Line, as well as the traffic calming measures proposed for the intersection of Wilmot Line and Wideman Road as outlined in report DS 2024-05; and that staff be directed to update the Traffic and Parking By-law as required; and THAT Staff report back by the October 7, 2024 Council Meeting with further information on winter parking for cross country skiers; and, THAT Council adopt Official Plan Amendment No. 12 to change the designation of a portion of the subject properties from Rural Areas to Ecological Conservation Area and direct staff to forward Official Plan Amendment No. 12 to the Region of Waterloo for approval; and, THAT Council approve Zone Change Application 01/23 made by the Schneider Family and Rare Charitable Research Reserve, affecting lands with the municipal addresses of 567 Wilmot Line, 585 Wilmot Line, and 1236 Carmel-Koch Road, to: 1. Rezone lands proposed to be transferred to Rare Charitable Research Reserve, from Zone 1 (Agricultural) to Zone 11 (Open 11 Space) prohibiting buildings and structures and limiting uses to the following: a. Wildlife Sanctuary b. Farming, but not including the raising or maintaining of livestock, fur farming, fish farming, or greenhouse farming, within Agricultural Use Areas illustrated within a conservation easement in favour of the Towns

THAT Report COR-2024-13 be received for information. 13

THAT Report COR-2024-14 Final 2024 Operating, Utility and Capital Budgets be received; and, THAT Council approve the carry-forward of $49,000 of approved operational funding from 2023 intended for Wilmot Line re-gravelling and apply this funding as necessary to the works outlined in report DS-2024- 05 as an operational expense and funding in 2024; and THAT the Final 2024 Operating, Utility and Capital Budget as amended and recommended by Finance and Budget Committee as set out in Attachment B, subject to any late budget amendments at this meeting, be approved; and THAT the CAO and Treasurer are hereby authorized to execute any documents and agreements necessary to issue the 2024 debt financing contained within the 2024 Budget; and THAT, once the Region of Waterloo and the Province of Ontario have each approved their respective property tax rates for 2024, the Treasurer prepare a report and draft bylaw to formally establish tax rates and tax billing due dates for the 2024 Final Tax Billing. For (4): Mayor N. Salonen, Councillor S. Cressman, Councillor L. Dunstall, and Councillor S. Martin Against (2): Councillor K. Wilkinson, and Councillor H. Sidhu

THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 16

19 THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.