Council Meeting

THAT Council convene in Open Session at 6:00 p.m.

THAT the minutes of the following meetings be adopted as presented: May 8, 2023 Regular Council Meeting May 16, 2023 Special Council Meeting

THAT Report DS 2023-008 be received for information.

THAT Council approve Zone Change Application 02/23 made by St. George’s Anglican Church, affecting Part of Lot 2, Smith’s Plan, to rezone a portion of the subject property from Zone 3 (Residential) to Zone 12 (Institutional) and to reduce the required rear yard setback from 7.5 metres to 2.7 metres.

THAT Staff be directed to provide a report to deal with e-waste, which includes consultation with local affected agencies; and THAT Staff bring forward a report to place benches, e-waste receptacles, and garbage cans in key areas in Wilmot Township.

THAT Items 11.1, 11.2 and 11.3 be approved.

THAT Council approve Zone Change Application 06/22 made by Petersburg Sand Company Inc./IBI Group, affecting Part of Lot 5, Concession North of Snyder’s Road, to rezone the subject lands as follows: in part from Zone 1 (Agricultural) to Zone 14 (Extractive Industrial) with site specific provisions permitting the importation of concrete and asphalt for recycling, in part from Zone 1 (Agricultural) to Zone 11 (Open Space) with site specific provisions limiting uses to an Arboretum, Wildlife Sanctuary, and accessory uses, on the lands south of the CN railway, to permit an access route to an extractive industrial operation north of the CN railway, and on the lands north of the CN railway, to permit buildings or structures, not including a dwelling unit, to be erected provided access is maintained through joint property ownership fronting on, or by way of a right-of-way to, a municipally maintained public road. and, THAT the Township request that the Ministry of Natural Resources and Forestry, in addition to comments provided by the Region of Waterloo dated November 25, 2022: not issue the ARA license until such time as the CN railway has approved final construction of the private railway crossing and the necessary agreement with CN and the property owner has been completed to the satisfaction of CN, modify Note 5, under the heading Noise of the Operation Plan Notes (Sheet 3 of 5) to require the 3.0m berm to be constructed at the same time as the construction of the pit entrance,

THAT Staff be directed to prepare an information report, in the next two-to-four weeks, that highlights potential uses of an Interim Control By-law and Site Plan Control and how existing Wilmot policies and by-laws can regulate the establishment of aggregate pit operations.

THAT Council suspend the rules of the Procedure By-law to continue the meeting past 11 p.m.

THAT Council receive report COR-2023-20 as information; and THAT the Engineer’s Report dated April 28, 2023, for the Bamberg Creek, Jananna, and Koch-Leis Municipal Drain for the construction of a new municipal drain from two locations on the North Part of Lot 10, Concession 3, Block B and extending downstream to its outlet into the Koch-Leis Drain and the Bamberg Creek, and for improvements to portions of the Koch-Leis Drain, and the Bamberg Creek be accepted; and further, THAT the Clerk be directed to schedule a Meeting to Consider the Report.

THAT the Mayor and Chief Administrative Officer be authorized to execute all necessary agreements and documents required to complete the transaction for the purchase of 1065 Gingerich Road, Baden.

THAT Report DS-2023-09 be forwarded to the Ministry of Municipal Affairs and Housing and posted to the Environmental Registry of Ontario (ERO posting 019-6813) as the Township of Wilmot’s response to the Province’s proposed new Provincial Planning Statement (PPS) 2023.

THAT Council award RFT 2023-03 to Ron Van Manen Trucking Inc. of Norwich, Ontario as per their tender submitted Thursday April 27 th 2023 in the amount of $181,736.64; and further, THAT Ontario Community Infrastructure Fund (OCIF) funding, in the amount of $185,000.00 be re-allocated from the Casselholme Crescent Reconstruction project savings towards the replacement of a 900mm culvert on Lisbon Road.

THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT the Confirmatory By-Law, as attached to this agenda, be read a first, second and third time, and finally passed in Open Council.

THAT we do now adjourn to meet again at the call of the Mayor.

THAT the minutes of the following meetings be adopted as presented:  May 8, 2023 Regular Council Meeting 4  May 16, 2023 Special Council Meeting

THAT Council approve Zone Change Application 06/22 made by Petersburg Sand Company Inc./IBI Group, affecting Part of Lot 5, Concession North of Snyder’s Road, to rezone the subject lands as follows: 10 1. in part from Zone 1 (Agricultural) to Zone 14 (Extractive Industrial) with site specific provisions permitting the importation of concrete and asphalt for recycling, 2. in part from Zone 1 (Agricultural) to Zone 11 (Open Space) with site specific provisions limiting uses to an Arboretum, Wildlife Sanctuary, and accessory uses, 3. on the lands south of the CN railway, to permit an access route to an extractive industrial operation north of the CN railway, and 4. on the lands north of the CN railway, to permit buildings or structures, not including a dwelling unit, to be erected provided access is maintained through joint property ownership fronting on, or by way of a right-of-way to, a municipally maintained public road. and, THAT the Township request that the Ministry of Natural Resources and Forestry, in addition to comments provided by the Region of Waterloo dated November 25, 2022: 1. not issue the ARA license until such time as the CN railway has approved final construction of the private railway crossing and the necessary agreement with CN and the property owner has been completed to the satisfaction of CN, 2. modify Note 5, under the heading Noise of the Operation Plan Notes (Sheet 3 of 5) to require the 3.0m berm to be constructed at the same time as the construction