Council Meeting

THAT the Regular Council Meeting held on October 16, 2023, be called to order at 6:30 p.m.

THAT a Closed Meeting of Council be held on October 16, 2023, at 6:30 p.m. in accordance with Section 239 (2)(h), Section 239(2)(i) to consider the following: Confidential Information Supplied in Confidence from the Province of Ontario- Section 239 (2)(h) - Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any item, and Section 239 (2)(i) - a trade secret or scientific, technical, commercial or financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization

THAT Council reconvenes in Open Session at 7:00 p.m.

That the Agenda as presented for October 16, 2023, be adopted.

THAT the minutes of the following meetings be adopted as presented: September 25, 2023, Regular Council Meeting

THAT Consent Agenda Items 13.2, and 13.3 be approved.

THAT Council award RFP 2023-19, Records Management System to Collabware Systems Inc. of Vancouver, British Columbia as per their proposal dated September 18, 2023, in the amount of $50,000, plus HST; and, THAT the annual maintenance and implementation fees for 2024-2026 be approved as outlined in Report COR-2023-62; and further, THAT subject to the review by and satisfaction of the Township Solicitor, the Mayor and Clerk be authorized to enter into an agreement with Collabware Systems Inc.

THAT Report CS-2023-23, Information on Additional Locations of an Off-Leash Dog Park in Baden be received for information.

THAT the Baden Dog Park be a placeholder for the 2024 Township of Wilmot budget.

THAT the Mayor and Clerk be authorized to execute a single source agreement with the Humane Society of Kitchener Waterloo and Stratford Perth for the provision of Pound Services and Animal Control for the Township of Wilmot; and further, THAT the term of the agreement be from January 1, 2024, to December 31, 2028.

THAT Council adopts the 2024 Wilmot Canada Day Event Task Force Terms of Reference as attached to Report COR-2023-66 as Attachment 1; and, THAT the Municipal Clerk be directed to proceed with the recruitment as outlined in COR-2023-66; and further, THAT Council appoints Councillor L. Dunstall as the Council member representative on the Task Force.

THAT Report CS-2023-22, Award of Contract RFP 2023-13 Community Services Masterplan Update and Service Delivery Review be received for information; and further THAT Council approve the award of contract for consulting services to McQueen Galloway Associates in the amount of $77,600.00 excluding taxes based on the results of the Request for Proposal (RFP) RFP 2023-13 and budget presented in this report.

THAT Report COR-2023-64 be received for information.

THAT an RFP be prepared at the end of the current audit cycle to procure auditing services for the municipality.

THAT Report COR-2023-63 be received for information.

WHEREAS Private Members’ Bill 21, Fixing Long-Term Care Amendment Act (Till Death Do us part Act), 2022, received First and Second Reading by the Legislative Assembly of Ontario, and was

THAT Council receives the verbal report regarding: Confidential Information Supplied in Confidence from the Province of Ontario- Section 239 (2)(h) - Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any item, and Section 239 (2)(i) - a trade secret or scientific, technical, commercial or financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization

THAT the Confirmatory By-law, as attached to this agenda, be read a first, second and third time, and finally passed in Open Council.

THAT we do now adjourn to meet again at the call of the Mayor.

THAT Council adopts the 2024 Wilmot Canada Day Event Task Force Terms of Reference as attached to Report COR-2023-66 as Attachment 1; and, 7 THAT the Municipal Clerk be directed to proceed with the recruitment as outlined in COR-2023-66; and further, THAT Council appoints Councillor L. Dunstall as the Council member representative on the Task Force.