Council Meeting

THAT the Regular Council Meeting held on September 9, 2024 be called to order at 7:01 p.m.

THAT the Agenda as presented for September 9, 2024 be adopted.

THAT the Minutes of the August 26, 2024 Regular Council Meeting be adopted as presented.

THAT Report DS 2024-11 be received for information.

THAT Report DS 2024-12 be received for information.

THAT Consent Agenda Items 10.1, and 10.2 be approved.

THAT Council commit to implementing a 4 unit as-of-right bylaw for the Township of Wilmot; and, THAT Council commit to completing a Housing Needs Assessment report, and a reoccurring scheduled review to ensure it remains current, within the first 2 years of the HAF program; and, THAT Council authorize staff to make application to the HAF 2 program on behalf of the Township of Wilmot utilizing an Action Plan aligned with the 8 of the 10 HAF best practices identified by CMHC and discussed within Report DS-2024-13.

THAT Council recommend to the Region of Waterloo the conditions of draft approval as contained in Report DS-2024-10 for Draft Plan of Proposed Subdivision 30T-21601; and, THAT Council approve Zone Change Application 07/21 including the zones and regulations outlined in Report DS-2024-10.

THAT Council award RFT2024-17, Phase 1 Baden Sanitary Trunk Sewer to Steed and Evans Limited of St. Jacobs, Ontario as per their tender submission on August 28, 2024, as the lowest compliant bidder in the amount of $2,798,391.70 plus HST; and, THAT Council authorize the execution of an agreement for the acquisition of property and/or permission to enter for the purpose of installing the sanitary trunk sewer with the Estate of Enid and Elizabeth Schmidt.

THAT Report COR-2024-46 be received as information; and further, THAT the draft Council Discretionary Expense Policy be adopted as attached to Report COR-2024-46.

THAT Report COR-2024-47 Long-Term Financial Framework be received; and, THAT the financial policies in attachments 1 through 6 as follows be approved; FIN-001 Long-Term Financial Framework FIN-002 Budget Policy FIN-003 Debt Management Policy FIN-004 Investment Policy FIN-005 Revenue Policy FIN-006 Reserve and Reserve Fund Policy; and, THAT Bylaw 2016-44 Trust Fund By-law and 2023-51 Reserve and Reserve Fund By-law be repealed; and, THAT the following changes to existing reserve and reserve funds be made; Consolidation of SP08 Working Funds RF (6150) into SP01 Tax Stabilization RF (6104) and renaming the Tax Operating Contingency Reserve (6104) Renaming of Reserves and Reserve Funds as outlined in Appendix A to the FIN-006 Reserve and Reserve Fund Policy.

THAT By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT we do now adjourn to meet again at the call of the Mayor.

3 THAT the Minutes of the August 26, 2024 Regular Council Meeting be adopted as presented.

THAT Council award RFT2024-17, Phase 1 Baden Sanitary Trunk Sewer to Steed and Evans Limited of St. Jacobs, Ontario as per their tender 10 submission on August 28, 2024, as the lowest compliant bidder in the amount of $2,798,391.70 plus HST; and, THAT Council authorize the execution of an agreement for the acquisition of property and/or permission to enter for the purpose of installing the sanitary trunk sewer with the Estate of Enid and Elizabeth Schmidt.

THAT Report COR-2024-47 Long-Term Financial Framework be received; and, THAT the financial policies in attachments 1 through 6 as follows be approved; a. FIN-001 Long-Term Financial Framework 11 b. FIN-002 Budget Policy c. FIN-003 Debt Management Policy d. FIN-004 Investment Policy e. FIN-005 Revenue Policy f. FIN-006 Reserve and Reserve Fund Policy; and, THAT Bylaw 2016-44 Trust Fund By-law and 2023-51 Reserve and Reserve Fund By-law be repealed; and, THAT the following changes to existing reserve and reserve funds be made; a. Consolidation of SP08 Working Funds RF (6150) into SP01 Tax Stabilization RF (6104) and renaming the Tax Operating Contingency Reserve (6104) b. Renaming of Reserves and Reserve Funds as outlined in Appendix A to the FIN-006 Reserve and Reserve Fund Policy.

THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 13