Council Meeting

THAT the Regular Council Meeting held on May 25, 2026 be called to order at 7:00 p.m.

THAT the Agenda as presented for May 25, 2026 be adopted.

THAT the Minutes of the April 27, 2026 Regular Council Meeting, and the Minutes of the May 4, 2026 Committee of the Whole Meeting, and the Minutes of the May 4, 2026 Special Council Meeting be adopted as presented.

THAT the main motion be amended to add THAT $175 in grant funding be allocated to the New Hamburg Legion Branch 542, to cover the cost of St. John Ambulance services at the Decoration Day ceremony to be held June 7th, 2026.

THAT Report CS-2026-09 Community Grants Program – Approval of 2026 Recipients be received for information; and, THAT Council approve the recommended 2026 Community Grants listed in Appendix A for payment; and, THAT $1500.00 in grant funding be allocated to the Wilmot Girls Hockey Association; and, THAT $175 in grant funding be allocated to the New Hamburg Legion Branch 542, to cover the cost of St. John Ambulance services at the Decoration Day ceremony to be held June 7th, 2026.

THAT Consent Agenda Items 13.2, 13.3, 13.4, 13.5 and 13.6 be approved.

THAT Report CAO-2026-18 Council-Staff Relations Policy – Revised be received for information; and, THAT the Proposed Council-Staff Relations Policy attached to Report CAO-2026-18 be approved; and, THAT Council direct staff to present a By-Law to adopt the Council-Staff Relations Policy for the Township of Wilmot, as attached to Report CAO-2026-18.

THAT Report COR-2026-10 Procedural By-law Review – Meeting Structure and Notice Provisions be received for information; THAT Council direct staff to present a By-Law to amend Procedural By-Law 2024-42, as outlined in this report, with the agenda publication timeline being six (6) calendar days prior to the meeting; and, THAT staff be directed to undertake a review of the Township’s Notice By-law (2003-25) and report back to the next term of Council with recommendations to modernize and strengthen the Township’s public notice framework; and, THAT the remaining Regular Council Meetings scheduled for 2026, commencing July 27, 2026, be held commencing at 6:00 p.m.

THAT Report COR-2026-12 2026 Municipal Election – “Lame Duck” Restricted Acts of Council Delegation of Authority be received for information; and, THAT Council direct staff to present a by-law to delegate authority to staff during any restricted acts period pursuant to Section 275 of the Municipal Act, 2001.

THAT Report COR-2026-13 2026 Municipal Election – Municipal Election Compliance Audit Committee Terms of Reference be received for information; and, THAT the revised Municipal Election Compliance Audit Committee Terms of Reference, attached as Attachment 1, be adopted; and, THAT the Clerk be authorized to continue working with partner municipalities to recruit Committee members in accordance with the October 1, 2026 legislative deadline.

That Report FIN-2026-03 2026 Tax Levy Rates and Due Dates be received for information; and, That Council consider By-law 2026-26, being a By-law to set the tax rates and due dates for the final billing of property taxes for 2026.

THAT Report IS-2026-16 Replacement Tandem Axle Dump Truck with Cab, Chassis and Snowplow Attachments (302-17) be received for information; and, THAT, Council authorizes the purchase of an International Tandem Axle Dump Truck with Cab, Chassis and Snowplow Attachments through a Canoe Procurement agreement from Viking-Cives Ltd. in the amount of $ 421,940.00 net HST. With $209,115 from 2026 budget and an additional $239,825 preapproved for the 2027 annual budget.

THAT Report IS-2026-17 Replacement Utilities Medium Duty Stake Truck with Dump Body (404-14) be received for information; and, THAT Council authorizes the purchase of an International Medium Duty Stake Truck with Dump Body through Canoe Procurement agreement from Altruck International Truck Centres Kitchener, ON in the amount of $ 155,790.70 plus HST.

THAT By-Laws 2026-26, 2026-37 and 2026-38 as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

WHEREAS the Association of Municipalities of Ontario (AMO) is seeking nominations for the 2026-2028 Board of Directors; and, WHEREAS nominations to the Board of Directors must be supported by a resolution that indicates the Municipal Council’s acknowledgment or support of any such nominations; and, WHEREAS the nomination period ends on June 22, 2026; THEREFORE BE IT RESOLVED THAT the Council for the Township of Wilmot nominate Mayor Natasha Salonen for the Director position on the Rural Caucus on the AMO Board of Directors for the 2026-2028 term.

THAT By-Law 2026-36 to confirm the proceedings of Council at its Regular meeting on May 25, 2026, be read a first, second, third and final reading and that the Mayor and Clerk be and are hereby authorized to sign.

THAT the Regular Council meeting of May 25, 2026 be adjourned at 7:38 p.m.

THAT Report CS-2026-09 Community Grants Program – Approval of 2026 Recipients be received for information; and, THAT Council approve the recommended 2026 Community Grants listed in Appendix A for payment; and, THAT $1500.00 in grant funding be allocated to the Wilmot Girls Hockey Association; and, THAT $175 in grant funding be allocated to the New Hamburg Legion Branch 542, to cover the cost of St. John Ambulance services at the Decoration Day ceremony to be held June 7th, 2026. 4

THAT Report CAO-2026-18 Council-Staff Relations Policy – Revised be received for information; and, 6 THAT the Proposed Council-Staff Relations Policy attached to Report CAO-2026-18 be approved; and, THAT Council direct staff to present a By-Law to adopt the Council-Staff Relations Policy for the Township of Wilmot, as attached to Report CAO- 2026-18.

7 THAT Report COR-2026-12 2026 Municipal Election – “Lame Duck” Restricted Acts of Council Delegation of Authority be received for information; and, THAT Council direct staff to present a by-law to delegate authority to staff during any restricted acts period pursuant to Section 275 of the Municipal Act, 2001.

That Report FIN-2026-03 2026 Tax Levy Rates and Due Dates be received for information; and, That Council consider By-law 2026-26, being a By-law to set the tax rates and due dates for the final billing of property taxes for 2026. 8