Council Meeting

THAT the Regular Council Meeting held on June 23, 2025 be called to order at 6:30 p.m.

THAT a Closed Meeting of Council be held on June 23, 2025, at 6:30 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (f) the Municipal Act, 2001, to consider the following: Jananna Bamberg Koch Leis Municipal Drain– Section 239 (2)(f) advice subject to solicitor-client privilege. Office of the CAO Staffing Matter - Section 239(2)(b) personal matters about an identifiable individual

THAT Council reconvenes in Open Session at 7:14 p.m.

THAT the Agenda as presented for June 23, 2025 be adopted, as amended.

THAT the Minutes of the May 26, 2025 Regular Council Meeting, May 27, 2025 Court of Revision, June 2, 2025 Committee of the Whole, June 2, 2025 Special Council Meeting, and June 16, 2025 Special Council Meeting be adopted as presented.

THAT Report DS 2025-06 be received for information.

THAT Consent Agenda Items13.1, 13.2, 13.3, 13.4, 13.5, 13.7 and 13.8 be approved.

THAT report DS 2025-07 be received for information; and, THAT the Mayor and Clerk be authorized to execute By-law 2024-12 Being a By-law to Further Amend By-Law No. 83-38 of the Township of Wilmot Being a Zoning By-Law for the Township of Wilmot as directed by Ontario Land Tribunal Case Number OLT-22-003789.

THAT Council adopts Option #3 Hybrid (paper ballots and internet) as the voting method for the 2026 Municipal and School Board Election as described in Report COR-2025-18; and, FURTHER THAT the Municipal Clerk be directed to bring forward a by-law to authorize the alternative voting method supported by Council to the next regular council meeting.

THAT Council directs Staff to bring back a By-law to amend By-law 2023-17 being the Fireworks By-law to the August Regular Council Meeting that includes the following recommendations as described in Report COR-2025-24 including; Decrease number of permitted days; Add permitted times to set off fireworks; and, Increasing set fines to $1000.00; and, THAT Council directs Staff to bring back recommendations regarding how to enforce the By-law.

THAT Report COR-2025-26 be received for information, and THAT a budget of $100,000 be approved for the procurement of a consultant to carry out a Service Delivery Review of the organization. Funding for the project be approved from the Operating Contingency Reserve (#6104), and THAT an RFP for a Service Delivery Review be prepared and posted, based on the sample scope of work in Attachment 2.

THAT Report COR-2025-33 Additional Information – Records and Information Management Co-ordinator be received for information; and, THAT Council approves the in-year operating budget request for the Records and Information Management Coordinator position with an in-year budget impact of $10,000 for 2025 as described in Report COR-2025-29.

THAT Report COR-2025-34 2026 Budget Schedule be received, and, THAT Council approve shortening their length of time for overriding the Head of Councils veto from 15 days to 6 days.

THAT Council approve the proposed 2025 Community Grants Program grant listed in Appendix A for payment, for Group 15 New Hamburg Firebirds.

THAT Council approve the 2025 Community Grants Program as listed in Appendix A for payment.

THAT By-Law 2025-18 as attached to this Agenda be read a third time, and finally passed in Open Council; and, THAT By-Laws 2025-33, and 2025-35 as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

WHEREAS the Township of Wilmot is in receipt of a resolution from the Municipality of North Grenville expressing concerns related to Bill 5: Protecting Ontario by Unleashing Our Economy Act, 2025 (“Bill 5”); and, WHEREAS Bill 5 received royal assent on June 5, 2025; and, WHEREAS Bill 5 includes substantial changes to environmental planning policies, including replacing the Endangered Species Act with a new framework that reduces protections for at-risk species, and enabling the creation of Special Economic Zones that may override local planning authority and environmental oversight; and, WHEREAS the Township of Wilmot supports the Municipality of North Grenville’s position regarding Bill 5; and, WHEREAS the Township of Wilmot supports increasing housing supply and economic growth, but believes this must be done in a way that upholds environmental responsibility and maintains the integrity of local planning processes; and. WHEREAS Bill 5 weakens safeguards for natural heritage systems, threatening biodiversity, and diminishing the authority of municipalities to manage growth in accordance with local needs and official plans; and, WHEREAS The Township of Wilmot urges the Government of Ontario to recommit to upholding the rights of Indigenous Peoples as affirmed in Canadian law through the United Nations Declaration on the Rights of Indigenous Peoples Act and engage in transparent inclusive consultations with Indigenous Nations and civil society before tabling new development le

WHEREAS Section 270 of the Municipal Act, S.O. 2001, c. 25, states a municipality shall adopt policies with respect to its procurement of goods and services; and, WHEREAS the Council for the Corporation of the Township of Wilmot adopted By-law 2021-43 known as the Procurement By-law on September 27, 2021 which provides for the procurement of goods and services; and, WHEREAS the Council for the Corporation of the Township of Wilmot has deemed it desirable to have a by-law to provide for fair, transparent and accountable purchasing and tendering procedures and thereby to protect Council, vendors and staff involved in the process by providing clear direction and accountabilities; and, WHEREAS the Corporation of the Township of Wilmot is committed to fiscal responsibility, transparency, and community economic development; and, WHEREAS the procurement process for Request for Proposals (RFPs) is a critical tool to ensure best value and service quality; and, WHEREAS all proposal documents issued by the Township of Wilmot are issued in a standardized format and include clearly outlined evaluation criteria; and, WHEREAS many municipalities have adopted vendor evaluation tools such as scorecards that include weighted criteria for factors beyond price, including proximity and demonstrated support of the local economy. NOW THEREFORE BE IT RESOLVED THAT Council directs Staff to report back to the October 6th, 2025 Committee of the Whole meeting with potential amendments to the Procurement

THAT Council directs the Solicitor to proceed as directed regarding the Jananna Bamberg Koch Leis Municipal Drain.

THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT we do now adjourn to meet again at the call of the Mayor.

7 THAT report DS 2025-07 be received for information; and, THAT the Mayor and Clerk be authorized to execute By-law 2024-12 Being a By-law to Further Amend By-Law No. 83-38 of the Township of Wilmot Being a Zoning By-Law for the Township of Wilmot as directed by Ontario Land Tribunal Case Number OLT-22-003789.

8 THAT Council adopts Option #3 Hybrid (paper ballots and internet) as the voting method for the 2026 Municipal and School Board Election as described in Report COR-2025-18; and, FURTHER THAT the Municipal Clerk be directed to bring forward a by-law to authorize the alternative voting method supported by Council to the next regular council meeting.

THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council. 16