Committee of the Whole

THAT the Committee of the Whole on June 2, 2025 be called to order at 6:00 p.m.

THAT the Agenda as presented for June 2, 2025 be adopted, as amended.

THAT Consent Agenda Items 9.1, 9.2, 9.3, 9.4 and 9.5 be approved.

THAT Report COR-2025-18 2026 Municipal Election – Alternative Voting Methods be received for information; and, THAT Council adopts Option #3 as the voting method for the 2026 Municipal and School Board Election; and, FURTHER THAT the Municipal Clerk be directed to bring forward a by-law to authorize the alternative voting method supported by Council to the next regular council meeting.

THAT Report COR-2025-24 be received for information; and, THAT Council directs Staff to bring back a By-law to amend By-law 2023-17 being the Fireworks By-law to the August Regular Council Meeting that includes the following recommendations as included in Report COR-2025-24 including; Decrease number of permitted days; Add permitted times to set off fireworks; and, Increase set fines to $1000.00. THAT staff bring forward recommendations regarding how to enforce the By-law.

THAT Report COR-2025-25 Property Tax Exemption for Affordable Housing be received for information, and THAT Council support participation in the Region’s property tax exemption program as outlined in staff report COR-2025-25 by providing a property tax exemption for the Township's portion of the levy to non-profit and co-operative affordable housing service providers for a period of 20 years starting in 2025. THAT Council direct staff to report back to Council following the first full year of implementation of the program to assess: The outcomes of the exemption in the first year of the program; The potential tax shifts/increases an exemption may create for other tax-paying properties; The level of interest from for-profit developers for this affordable housing incentive and potential to include them in the program; and, The appropriate duration of a property tax exemption program and potential sunset provisions. THAT Council consider By-law 2025-34 Being a By-law to provide a property tax exemption for certain affordable housing pursuant to Section 110(9) of the Municipal Act, 2001.

THAT Report COR-2025-27 TransformWR 80x50 Strategy – Update be received for information.

THAT Report COR-2025-28 Finance Analysis from 2011 to Present – Update be received for information.

THAT Report COR-2025-29 be received for information; and, THAT Council approves the in-year operating budget request for the Records and Information Management Coordinator position with an in-year budget impact of $10,000 for 2025.

THAT Report IS-2025-20 Regional Road Assumption – Oxford Road 5 be received for information; THAT Council directs staff to facilitate the transfer of the road segment described in Report IS-2025-20 from the County of Oxford and to the Region of Waterloo; and, THAT Council consider By-law 2025-35 being a by-law to authorize the Mayor and the Clerk to sign the appropriate land transfer documents to upload the boundary share of Oxford Road 5 to the Region of Waterloo.

THAT we do now adjourn to meet again at the call of the Chair.

8 THAT Report COR-2025-24 be received for information; and, THAT Council directs Staff to bring back a By-law to amend By-law 2023- 17 being the Fireworks By-law to the August Regular Council Meeting that includes the following recommendations as included in Report COR-2025- 24 including;  Decrease number of permitted days;  Add permitted times to set off fireworks; and,  Increase set fines to $1000.00. THAT staff bring forward recommendations regarding how to enforce the By-law.

13 THAT Report IS-2025-20 Regional Road Assumption – Oxford Road 5 be received for information; THAT Council directs staff to facilitate the transfer of the road segment described in Report IS-2025-20 from the County of Oxford and to the Region of Waterloo; and, THAT Council consider By-law 2025-35 being a by-law to authorize the Mayor and the Clerk to sign the appropriate land transfer documents to upload the boundary share of Oxford Road 5 to the Region of Waterloo.