Council Meeting

THAT the Regular Council Meeting held on May 6, 2024 be called to order at 6:00 p.m.

THAT a Closed Meeting of Council be held on May 6, 2024, at 6:00 p.m. at the Wilmot Administrative Complex, in accordance with Section 239 (2) (h) of the Municipal Act, 2001, to consider the following: Confidential Information Supplied in Confidence from the Province of Ontario - Section 239 (2)(h) - Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any item.

THAT Council reconvenes in Open Session at 7:00 p.m.

THAT the Agenda as presented for May 6, 2024 be adopted, as amended.

THAT the Minutes of the April 22, 2024 Regular Council Meeting and April 25, 2024 Special Council Meeting be adopted as presented.

THAT Consent Agenda Item 11.1 be approved.

THAT Report COR 2024-24 be received for information; and THAT the practice of billing the property owners in the Wellesley Fire Services response area of Wilmot a surcharge on their tax bill be discontinued effective for 2024.

THAT Report COR-2024-23 be received; and, THAT draft bylaw 2024-24 included in tonight’s agenda be adopted to set the tax rates and due dates for the final billing of property taxes for 2024; and, THAT staff be authorized to commence a communications effort to notify residents of planned changes to tax due dates for 2025, and to encourage increased participation in the Township’s preauthorized payment program for taxes; and further, THAT Staff report back at the June 10, 2024 Council Meeting with information on options to include a detailed breakdown of the allocation of taxes collected for the Township, Region of Waterloo and Education levy in the final tax billing mail-out, as well as the feasibility of the adoption of digital billing.

THAT Report CS-2024-09, Award of RFT 2024-04 Parks and Facilities Stake Truck be received for information, and further THAT Council approve award to Oxford Dodge Chrysler (1992) LTD in the amount of $100,791.00 excluding taxes for the supply and delivery of a Parks and Facilities Stake Truck based on the results of RFT 2024-04, and further THAT Council approve an additional $791.00 excluding taxes through the Ontario Community Infrastructure Fund.

THAT By-Laws as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT the Confirmatory By-Law as attached to this Agenda be read a first, second and third time, and finally passed in Open Council.

THAT we do now adjourn to meet again at the call of the Mayor.

3 THAT the Agenda as presented for May 6, 2024 be adopted, as amended.

7 THAT Report COR-2024-23 be received; and, THAT draft bylaw 2024-24 included in tonight’s agenda be adopted to set the tax rates and due dates for the final billing of property taxes for 2024; and, THAT staff be authorized to commence a communications effort to notify residents of planned changes to tax due dates for 2025, and to encourage increased participation in the Township’s preauthorized payment program for taxes; and further, THAT Staff report back at the June 10, 2024 Council Meeting with information on options to include a detailed breakdown of the allocation of taxes collected for the Township, Region of Waterloo and Education levy in the final tax billing mail-out, as well as the feasibility of the adoption of digital billing.