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Wilmot Canada Day Event Task Force
November 19, 2024
What was decided (10 motions)
10 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
THAT the Wilmot Canada Day Event Task Force Meeting on November 19, 2024 be called to order at 6:30 p.m.
Moved by A. Stevenson, seconded by W. Pearson
Carried
THAT the Agenda as presented for November 19, 2024 be adopted.
Moved by W. Pearson, seconded by L. Divita
Carried
THAT the Minutes of the October 15, 2024 Wilmot Canada Day Event Task Force be adopted as presented.
Moved by K. Gray, seconded by A. Stevenson
Carried
THAT the Wilmot Canada Day Event Task Force approves the 2025 meeting dates as presented.
Moved by L. Divita, seconded by A. Stevenson
Carried
THAT the Committee receive the proposed 2025 budget for the Wilmot Canada Day Event Task Force for information; and, THAT the Committee approves the contract for bouncy castles, gaming trailer and dunk tank with Grand River Inflatables at the upset limit of $5,000.00 plus HST; and, THAT the Committee approves the procurement of fireworks at an upset limit of $10,000.00 plus HST.
Moved by A. Stevenson, seconded by M. Doucet
Carried
THAT the Committee appoints M. Doucet and S. Martin to the Community Engagement & Vendors Sub-Committee.
Moved by K. Gray, seconded by A. Stevenson
Carried
THAT the Committee appoints K. Gray and R. Unrau to the Music and Entertainment Sub-Committee.
Moved by S. Martin, seconded by L. Divita
Carried
THAT the Committee agrees to proceed with inviting complimentary licensed refreshment vehicles for the 2025 Wilmot Canada Day Event, including Moreish food trailer.
Moved by L. Divita, seconded by A. Stevenson
Carried
THAT we do now adjourn to meet again on January 21, 2025 or at the call of the Chair.
Moved by K. Gray, seconded by L. Divita
Carried
2 THAT the Agenda as presented for November 19, 2024 be adopted.