Wilmot Canada Day Event Task Force

THAT the Wilmot Canada Day Event Task Force Meeting on June 17, 2025 be called to order at 6:30 p.m.

THAT the Agenda as presented for June 17, 2025 be adopted, as amended.

THAT the Minutes of the May 20, 2025 Regular Wilmot Canada Day Event Task Force, and the June 3, 2025 Special Wilmot Canada Day Event Task Force be adopted as presented.

THAT the Committee approves contingency funding for additional security services in the amount of $500.00 + HST either for the Waterloo Regional Police Services or private security.

THAT the Committee establish the following weather condition as the trigger for relocating the 2025 Canada Day Event indoors: A forecasted rainfall amount exceeding 5mm; and, A forecasted 40% or higher chance of thunderstorms. THAT the Committee delegate authority to the Committee Chair to make the final determination to relocate the event to the designated indoor venue based on the criteria above; THAT the sub-committee representatives will be responsible for contacting any vendors, volunteers, and performers as coordinated by their sub-committee to inform them of the change in location; and, THAT the decision to relocate the event indoors be made no later than Monday, June 30, 2025 at 10:00 a.m.

THAT the Committee authorize an expenditure up to $565.00 + HST for the rental of a generator.

THAT we do now adjourn to meet again on August 19, 2025 or at the call of the Chair.