Everything on this site is searchable — a file number, a councillor, a motion, a meeting, or an application.
Wilmot Canada Day Event Task Force
March 18, 2025
Declared interests
Member E. Pennerwith Item 9.7.2 Event Food
Member M. Doucetwith Item 9.6.1 Volunteer T- Shirts
What was decided (18 motions)
18 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
THAT the Wilmot Canada Day Event Task Force Meeting on March 18, 2025 be called to order at 6:32 p.m.
Moved by E. Penner, seconded by S. Hammer
Carried
THAT the Agenda as presented for March 18, 2025 be adopted.
Moved by A. Stevenson, seconded by J. Divita
Carried
by: A. Stevenson THAT the Minutes of the March 4, 2025 Wilmot Canada Day Event Task Force be adopted as presented.
Moved by Seconded
Carried
THAT the 2025 Wilmot Canada Day Event Open Ceremonies take place at 1:00 p.m.
Moved by B. Roth, seconded by K. Gray
Carried
THAT the Committee approves an expenditure in the amount of $500 with M&M Transfer for the provision of volunteer shirts for volunteers.
Moved by E. Penner, seconded by A. Stevenson
Carried
THAT the Committee approves an expenditure in the amount of $250 for the provision of complimentary snacks and drinks for event volunteers.
Moved by S. Martin, seconded by A. Stevenson
Carried
THAT the Committee approves an expenditure of $1000.00 for provision of the Canada Day Cake and associated supplies.
Moved by A. Stevenson, seconded by E. Penner
Carried
THAT the Committee approves the Optimist Club of New Hamburg being the primary food vendor for the 2025 Wilmot Canada Day Event.
Moved by J. Divita, seconded by S. Hammer
Carried
THAT the Committee approves an expenditure in the amount of $500.00 for the provision of children's activity supplies.
Moved by J. Divita, seconded by E. Penner
Carried
THAT the Committee approve an expenditure of $1500 plus HST for the provision of various marketing and promotion activities.
Moved by M. Doucet, seconded by A. Stevenson
Carried
THAT the Committee approve the following expenditures for entertainment performances at the Wilmot Canada Day Event: Erick Traplin in the amount of $1,100 plus HST; Counting Down the Hours in the amount of $1,000 plus HST; Dolinar, Doseman and Dunn in the amount of $800 plus HST; After Midnight in the amount of $800 plus HST; David Martin in the amount of $250 plus HST; New Hamburg Concert Band in the amount of $500 plus HST; and, Randy Satchel Band in the amount of $800 plus HST.
Moved by A. Stevenson, seconded by E. Penner
Carried
THAT the Committee approve an expenditure in the amount of $2,000 plus HST with Vabs Staging for the provision of a 16ft by 24ft stage.
Moved by A. Stevenson, seconded by P. Mackie
Carried
THAT the Committee approve an expenditure in the amount of $2500 with Marg Mueller for the provision of sound tech services.
Moved by S. Martin, seconded by P. Mackie
Carried
THAT the Committee approve an expenditure in the amount of $585 plus HST with Grand River Inflatables for the provision of two balloon twisters for two hours.
Moved by S. Martin
Carried
THAT we do now adjourn to meet again on April 15, 2025 or at the call of the Chair.
Moved by M. Doucet, seconded by J. Divita
Carried
THAT the 2025 Wilmot Canada Day Event Open Ceremonies take place at 1:00 p.m. 5
Moved by B. Roth, seconded by K. Gray
Carried
THAT the Committee approves an expenditure in the amount of $500 with M&M Transfer for the provision of volunteer shirts for volunteers. 6
Moved by E. Penner, seconded by A. Stevenson
Carried
9 THAT the Committee approve an expenditure of $1500 plus HST for the provision of various marketing and promotion activities.