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Wilmot Canada Day Event Task Force
May 14, 2024
What was decided (14 motions)
14 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
THAT the Committee approves the payment of an honorarium in the amount of $300.00 for the Sunrise Ceremony.
Moved by A. Stevenson, seconded by B. Safri
Carried
THAT the Committee receive the Sponsorship Letter and the Sponsorship and Donation form for information.
Moved by S. Martin, seconded by B. Safri
Carried
THAT the Committee approves the spending on advertising and promotion in print media at an upset limit of $2000.00.
Moved by L. Divita, seconded by M. Doucet
Carried
THAT the Committee approves a $1000.00 increase to the Music & Entertainment Sub-committee upset limit.
Moved by A. Stevenson, seconded by K. Chiasson
Carried
THAT the Committee agrees to enter into an agreement with Rob Esposito in the amount of $950.00 plus HST; and, THAT the Committee agrees to enter into an agreement with Counting Down the Hours in the amount of $400.00 plus HST; and, THAT the Committee agrees to enter into an agreement with Dolinar, Dosman and Dunn in the amount of $600.00 plus HST; and, THAT the Committee agrees to enter into an agreement with David Martin in the amount of $200.00 plus HST; and, THAT the Committee agrees to enter into an agreement with Randy Satchell Band in the amount of $750.00 plus HST; and, THAT the Committee agrees to enter into an agreement with After Midnight (Hillbrook Connection) in the amount of $600.00 plus HST; and THAT the Committee agrees to enter into an agreement with Mac Summers (Smile n’ Wave) in the amount of $1000.00 plus HST; and further, THAT the Committee agrees to enter into an agreement with Marg Mueller in the amount of $1980.00 plus HST.
Moved by S. Martin, seconded by L. Divita
Carried
THAT the Committee approves the spending on volunteer beverages and snacks for the 2024 Wilmot Canada Day Event at an upset limit of $250.00.
Moved by M. Weber, seconded by M. Doucet
Carried
THAT the Committee agrees to waive the vendor booth fee for non-profits and service groups for the 2024 Wilmot Canada Day Event.
Moved by B. Safri, seconded by M. Weber
Carried
THAT the Agenda as presented for May 14, 2024 be adopted.
Moved by K. Chiasson, seconded by M. Weber
Carried
THAT the 2024 Wilmot Canada Day Event Task Force Meeting on May 14, 2024 be called to order at 6:30 p.m.
Moved by B. Safri, seconded by L. Divita
Carried
THAT the Minutes of the April 23, 2024 2024 Wilmot Canada Day Task Force meeting be adopted as presented.
Moved by B. Safri, seconded by A. Stevenson
Carried
THAT we do now adjourn to meet again at the call of the Chair.
Moved by A. Stevenson, seconded by K. Chiasson
Carried
2 THAT the Agenda as presented for May 14, 2024 be adopted.
Moved by K. Chiasson, seconded by M. Weber
Carried
THAT the Committee receive the Sponsorship Letter and the Sponsorship and Donation form for information. 4
Moved by S. Martin, seconded by B. Safri
Carried
6 THAT the Committee approves the spending on volunteer beverages and snacks for the 2024 Wilmot Canada Day Event at an upset limit of $250.00.