Wilmot Canada Day Event Task Force

THAT the 2024 Wilmot Canada Day Event Task Force Meeting on April 9, 2024 be called to order at 6:30 p.m.

THAT the Agenda as presented for April 9, 2024 be adopted.

THAT the Minutes of the March 12, 2024 2024 Wilmot Canada Day Task Force meeting be adopted as presented.

THAT Committee Administrator M. O’Krafka be the designated Task Force Member to approve expenses through the Canada Day Trust Fund; and THAT Committee Administrator M. O’Krafka report back at each meeting an itemized listing of revenues and expenses

THAT the 2024 Wilmot Canada Day Event Task Force agree to a raindate for the Fireworks of August 6 th

THAT Committee Administrator M. O’Krafka enter into an agreement with St. John Ambulance to offer a First Aid Station at an upset limit of $500.00.

THAT the DRAFT Sponsorship package be received for information; and, THAT the Committee defers sponsorships/donations to a sub-committee comprised of S. Martin, R. Unrau and A. Stevenson to report back to the Committee at the April 23, 2024 Task Force meeting.

THAT the Committee agrees to proceed with Logo Option #6 for the 2024 Wilmot Canada Day Event.

THAT the Committee defers volunteer recruitment to a sub-committee comprised of M. Weber, K. Gray, and K. Chiasson to report back to the Committee at the April 23, 2024 Task Force meeting.

THAT the Committee defers community engagement to a sub-committee comprised of P. Mackie, N. Salonen and B. Safri to report back to the Committee at the April 23, 2024 Task Force meeting.

THAT the Committee defers marketing and promotion to a sub-committee compromised of members L. Divita and M. Doucet to report back to the Committee at the April 23, 2024 Task Force meeting.

THAT the Committee defers vendors to a sub-committee comprised of B. Safri, and K. Chiasson to report back to the Committee at the April 23, 2024 Task Force meeting.

THAT the Committee approves the Music and Entertainment Sub-Committee to proceed with an upset limit of $5500.00 for music and entertainment services; and THAT the Music and Entertainment Sub-Committee report back with more information to the April 23, 2024 meeting.

THAT the Committee agrees to have the Optimist Club of New Hamburg be the primary food vendor for the 2024 Wilmot Canada Day Event.

THAT the Committee agrees to add the following dates to the 2024 Wilmot Canada Day Event Task Force meeting schedule; Wednesday, May 22, 2024 Tuesday, June 25, 2024

THAT we do now adjourn to meet again at the call of the Chair.

6 THAT the Committee defers volunteer recruitment to a sub- committee comprised of M. Weber, K. Gray, and K. Chiasson to report back to the Committee at the April 23, 2024 Task Force meeting.