Wilmot Canada Day Event Task Force

THAT the Wilmot Canada Day Event Task Force Meeting on May 6, 2025 be called to order at 6:30 p.m.

THAT the Agenda as presented for May 6, 2025 be adopted.

THAT the Committee does now recess at 7:07 p.m. to reconvene in 15 minutes at the Wilmot Recreation Complex in Meeting Room B.

THAT the Committee does now reconvene at 7:40 p.m.

THAT the Minutes of the April 15, 2025 Wilmot Canada Day Event Task Force be adopted as presented.

THAT the Committee establish a sponsorship fee for the advertising locations for the Top Shot Hockey amenity in the following amounts: $200.00 each for the large advertising locations; and, $50.00 each for the small advertising locations.

THAT the Committee direct the Event Sponsorship / Donation Sub-Committee to seek and confirm sponsorships for specific areas and items of the event in accordance with the below conditions: The Event Sponsorship/Donation Sub-Committee has the authority to determine what areas and items of the event can be sponsored; The sponsor will receive the sponsorship level that accords with their financial contribution minus the cost of signage to recognize the sponsorship; and, If a sponsor covers the entire cost of a specific event area or item the sponsor will be considered the exclusive sponsor for that item/event area and other sponsorships of the same item/event area will will not be permitted.

THAT the Committee select banner design option #_____ as the Canada Day banner as identified in Attachment A - Banner Design.

THAT the Committee direct the Marketing and Promotion Sub-Committee to prepare a banner design that considers the following design characteristics: Evening background; Fireworks; Norm Hill Park Grand Stands; Canada Flag; Township of Wilmot branding; and, Canada Day branding.

THAT the Committee authorize an increased expenditure to allow for four (4) additional banners.

THAT we do now adjourn to meet again on May 20, 2025 or at the call of the Chair.

THAT the Committee direct the Event Sponsorship / Donation Sub- Committee to seek and confirm sponsorships for specific areas and items of the event in accordance with the below conditions:  The Event Sponsorship/Donation Sub-Committee has the authority to determine what areas and items of the event can be sponsored;  The sponsor will receive the sponsorship level that accords with their financial contribution minus the cost of signage to recognize the sponsorship; and,  If a sponsor covers the entire cost of a specific event area or item the sponsor will be considered the exclusive sponsor 6 for that item/event area and other sponsorships of the same item/event area will not be permitted.

THAT the Committee direct the Marketing and Promotion Sub-Committee to prepare a banner design that considers the following design characteristics:  Evening background;  Fireworks;  Norm Hill Park Grand Stands;  Canada Flag;  Township of Wilmot branding; and, 7  Canada Day branding.